Is your office paperwork getting a little overwhelming? Are you finding it difficult to keep your important documents organized and easily accessible? Filing cabinets are essential tools in any office environment, providing a systematic and secure way to store documents.  

Whether you need to manage personal workspace clutter or maintain extensive records for your business, choosing the right filing cabinet can make a significant difference. This comprehensive guide will walk you through the various types, constructions and features of filing cabinets, helping you make an informed decision to enhance your office organization and efficiency. 

Why Invest in a Filing Cabinet? 

Investing in a filing cabinet is essential for maintaining an organized and efficient workspace. A well-chosen filing cabinet helps in the systematic arrangement of documents, making retrieval easy and quick. This reduces the time spent searching for files, enhancing productivity. Additionally, a good filing cabinet can protect important documents from damage, loss and theft, providing peace of mind. For businesses, having a proper filing system is crucial for compliance with legal and regulatory requirements, ensuring that all necessary documents are easily accessible for audits and inspections. 

How Do I Choose the Right Size Filing Cabinet for My Office Space? 

Choosing the right size filing cabinet for your office space involves considering the volume of documents you need to store and the available space in your office. Start by assessing your filing needs – the type and quantity of documents. Measure the space where you plan to place the cabinet, keeping in mind the clearance needed to fully open the drawers.  

For tight spaces, lateral file cabinets are often a better choice due to their shallow drawer extension. Vertical file cabinets, while requiring more drawer clearance, take up less wall space. Mobile file cabinets are ideal for flexible and smaller workspaces, fitting easily under desks. 

What Are the Different Types of Filing Cabinets? 

There are a variety of different types of filing cabinets to choose from. Learn more about each type of filing cabinet and its distinguishing features below: 

• Lateral file cabinets feature wide but shallow drawers ideal for high-capacity filing. Due to their shallow drawer extension, lateral file cabinets are great for walkways and areas requiring a lot of filing in a tight space. Most lateral file cabinets are 32"–36" wide, making them wide enough to hold both legal- and letter-sized documents, which can be arranged in a side-by-side or front-to-back configuration. Lateral file cabinets can have as few as 2 and as many as 7 drawers, with most 2-drawer units being low profile enough to fit underneath a workstation surface. 

• Vertical file cabinets have narrow but deep drawers, usually measuring 15” –20" wide. While lateral file cabinets are ideal for high-capacity, long-term use, vertical file cabinets typically hold fewer documents and are great for everyday use in a personal workspace. Vertical file cabinets take up minimal wall space, but the deep drawers require more clearance to open than shallow lateral file cabinets do. 

• Mobile file cabinets, which may also be called mobile file pedestals, are filing cabinets on wheels. This type of filing cabinet is almost always a vertical file, and most options have only 1 or 2 file drawers so they can fit underneath work surfaces, though larger mobile file cabinets are available. Some mobile filing cabinets include a 5th wheel on the bottom drawer for added stability, and casters are often lockable to keep the cabinet in place when stationary. 

• Flat file cabinets have short, wide drawers specifically designed to house large blueprints and artwork. Storing art and blueprints in this manner keeps them flat, which is often preferred over folding or rolling large schematics and documents. 

• Storage islands are a combination of any type of filing cabinet and/or storage cabinet with a counter-height work surface. Storage islands are ideal between employee workstations. They make great storage solutions and excellent touch points for collaboration and casual meetings as well. 

• Hutches with doors are ideal for concealing personal belongings and large files that won't fit in your filing cabinet drawers. Open hutches resemble a bookshelf and work as a display area for books and décor. Note: Only purchase a hutch for your filing cabinet if there is a hutch designed to be used with that specific filing cabinet. Not all hutches can be used with all filing cabinets. 

What Are Filing Cabinets Made Of? 

When selecting a filing cabinet, the construction material is a crucial factor to consider, as it affects durability, aesthetics and cost. Different materials offer various benefits and can suit a range of office environments. Learn more about the common materials used to construct filing cabinets below: 

• Metal file cabinets are typically made of galvanized steel and offer strong durability. This type of file cabinet is commonly used for high-capacity filing in accounting offices and other places where records are kept for extended periods.  Metal filing cabinets come in many colors you can match to your office décor. 

• Fireproof filing cabinets are made with specially formulated insulation tested to withstand fire damage for long periods. Not only will these cabinets protect documents from fire damage, but they are also designed to prevent water damage caused by office sprinkler systems. 

• Laminate surfaces can resemble real wood aesthetic without the real wood price. It's typically made from particleboard or medium-density fiberboard and can be with or without a wood grain print. 

• Wood veneer is made of a thin layer of real wood bonded over a thicker layer of pressboard. This provides a more high-end look than laminate but at a lower cost than solid wood furniture. 

• Solid wood is very high quality but comes with a high price tag and can be tricky to clean and maintain. Filing cabinets can come in solid wood or veneer varieties but are uncommon in an office setting. 

What Are Filing Cabinet Storage Capabilities? 

Nearly all types of filing cabinets can accommodate letter-sized documents. A letter-sized document is the size of a standard 8-1/2” x 11” piece of computer paper. 

Legal-sized documents can be accommodated by many, but not all filing cabinets, so be sure to read the product description if you need a unit that can accommodate this type of paperwork. 

Legal-sized documents measure 8-1/2” x 14”. 

Consider the various filing folder arrangements: 

• Side-by-side filing is also called left-to-right filing and refers to filing folders that are organized in a row from left to right. This is the most common way to file letter-sized hanging folders in a lateral file cabinet and legal-sized folders in a vertical file. 

• Front-to-back filing is the opposite of side-by-side and refers to filing folders that are organized in a column from front to back. This is the most common way to file letter-sized hanging folders in a vertical file cabinet and legal-sized hanging folders in a lateral file. 

• Side-tab folders are folders used with side-tab and rotary filing cabinets. These basic folders include side tabs that can be outfitted with labels for easy access to documents at a glance. 

• Hanging folders are specifically designed for use with most lateral and vertical files. This type of folder has metal or plastic hooks on each end that is hung from the rail in your filing cabinet. Tip: Most lateral and vertical filing cabinets do not have bottom panels sturdy enough to accommodate paperwork being stacked in the drawer as it would be in a storage cabinet. If you have a lateral or vertical filing cabinet, use only hanging file folders hung from the drawer rails. 

What Safety Features Do Filing Cabinets Have? 

When it comes to storing important documents and valuables, safety features in filing cabinets are paramount. File cabinets come with a number of features designed to help keep items secure and support proper usage. Learn more about the safety features that may be available below: 

• Fireproof cabinets are designed for the safety of your documents and valuables. Sensitive and highly important paperwork should always be kept in a fireproof filing cabinet, and valuable materials should be kept in a fireproof safe. 

• Anti-tip mechanisms are built into many lateral file cabinets and tall vertical file cabinets for safety. If multiple drawers full of paperwork on a tall filing cabinet are open at the same time, the unit is likely to fall over, which can lead to serious injuries. An anti-tip mechanism allows only 1 drawer to be opened at a time, drastically reducing the chance of an accident. 

• Counterbalance weights are often added to taller filing cabinets as an additional safety precaution. These weights are typically made of concrete or another heavy material and are built into the bottom of a cabinet to further reduce tipping and add stability. 

• Locking mechanisms are available on some filing cabinets but not all, so be sure to read the product description if a locking mechanism is something you need. Take note of what type of locking system the filing cabinet is equipped with — a central locking system will lock every drawer in the cabinet with a single lock. Some filing cabinets, however, only come with the capability to lock one drawer. 

What Features Should I Look for When Buying a Filing Storage Cabinet? 

When selecting a filing storage cabinet, it's essential to review your workspace needs to ensure the filing cabinet meets your specific requirements. Here are the key features to consider: 

• Material and durability – Consider how you’ll be using your filing cabinet and browse for solutions that meet your durability and aesthetic needs.  

• Size and capacity – Assess how much paperwork and files you need to store to determine the appropriate number of drawers. Additionally, ensure the drawers are deep and wide enough to accommodate your files. Standard sizes include letter and legal sizes, so choose based on the types of documents you handle. 

• Locking mechanism – If you need to store sensitive or confidential documents, opt for a cabinet with a robust locking mechanism. Some cabinets offer individual drawer locks, while others provide a central lock for all drawers. 

• Mobility – For flexibility and ease of movement, consider cabinets with wheels or casters. This feature is particularly useful if you need to move the cabinet around the office frequently. 

• Drawer mechanism – Look for cabinets with high-quality drawer slides that ensure smooth and quiet operation. Full-extension drawers allow you to access the entire drawer contents easily. 

• Design and aesthetics – Select a cabinet that complements your office décor. This includes the color, finish and overall style of the cabinet. 

By carefully assessing these features and reviewing your workspace needs, you can select a filing storage cabinet that enhances your office organization and meets your specific requirements. 

Safe, Stylish and Sound: Store Your Important Documents With NBF Filing Cabinet Solutions 

Choosing the right filing cabinet can significantly improve your office's organization and efficiency. By understanding the various types, materials and features available, you can select a cabinet that meets your specific needs and enhances your workspace.  

Whether you require high-capacity storage, mobility or additional safety features, there is a filing solution designed to fit your requirements. Shop for filing cabinets and other storage solutions today to create a more efficient and orderly office environment.

Desks are the cornerstone of every office workstation. They do a lot of heavy lifting, and—if they do their work right—it goes largely unnoticed. Finding the perfect desk requires a buyer to understand the complete needs of a workstation (sit-stand flexibility, power capabilities, workspace, etc.) and match them to a desking solution best designed to meet those needs. 

Because the world of commercial-grade furniture can be intimidating and confusing (Are you still scratching your head wondering what a desk return is? You’re not alone.), we’ve put together absolutely everything you need to get up to speed and become an office desk expert. 

Choosing Your Desk Style

The best desk for your office is built to match your needs. Desk styles are differentiated by their silhouettes and the uses they are designed to support. As you search for the perfect desking solution for your office, you will find that some desk styles overlap. For example, “computer desks” and “corner desks” are individual categories. “Corner computer desks” are a smaller subset of that category.

To help you get your sea legs as an “expert desk buyer,” let us walk you through the most common office desk styles.

Executive Desks

Executive desks are commonly used in large offices with space to spare. These big desks almost always have a double pedestal design and are equipped with file and box drawers for paperwork and supplies. Executive desks typically provide a single worksurface. These high-quality desks are often situated in the center of the office, but executive L-shaped desks and executive U-shaped desks also exist for those who need more space.

Features of an Executive Desk

• Size: Large

• Double-pedestal design

• Ample storage

• Quality construction

Computer Desks

“Computer desks” is an umbrella term that refers to a wide variety of desks that can accommodate a computer-based workstation. The defining feature of a computer desk is that it offers enough space to meet modern technology needs. Some desks will offer concealed storage for computer towers/CPUs, while other computer desks use storage space for filing and storage drawers. 

Features of a Computer Desk

• Size: Small to average

• Wire management capabilities

• Enough space for a computer

• Some storage for office supplies

Compact Desks

Compact desks (also called small desks) are designed for spaces with limited square footage. Compact desks are ideal for small workspaces, hoteling or hot desking workstations, small private offices, and home offices for your remote team. Although small desks are defined by their compact footprint, many offer a variety of features, including drawers, corner design, or height adjustability (allowing the compact desk to be used as a sit-stand workstation.)

Features of a Compact Desk

• Size: Small

• Small worksurface

• Perfect for use in small and compact spaces

L-Shaped Desks

An L-shaped desk features a main desk with a secondary, smaller desk return attached at a right angle. This attached 2-desk design creates the shape of the letter “L,” giving this desking favorite its name. L-shaped desks give users a large flexible workstation. L-shaped desks are an extremely popular desking option for executive offices and workspaces designed for collaboration.

L-shaped desks are beloved because they allow users to use one side of the desk as a dedicated computer workstation and the other for collaboration. L-shaped desks are ideal for offices and workspaces where a professional will need to host regular meetings. 

Many L-shaped desks offer an adjustable height function on one side of the desk—either on the main desk or the desk return. This allows users to transition from working while seated to standing throughout the day. 

Features of an L-Shaped Desk

• Size: Large

• More worksurface

• Wider “main desk” with a smaller attached desk (the return)

U-Shaped Desks

U-shaped desks feature 3 desks—a main desk, a bridge, and a credenza. This creates a U-shape, giving the desk its name. U-shaped desks offer the largest workspace of any option. They also generally require the largest footprint. Like L-shaped desks, many U-shaped desks come equipped with standing height adjustability on one side of the desk. 

Features of a U-Shaped Desk

• Size: Large to extra-large

• Full desk and a credenza, connected by a bridge

• Extremely large worksurface

• Robust storage and filing

Adjustable-Height Standing Desks

Adjustable-height desks allow users to change the height of the desktop so they can move between a sitting and standing position to work. Adjustable-height desks have been among the top trends in desking in recent years as organizations place more emphasis on incorporating wellness into the workplace. 

There are 3 main types of height-adjustable desks— electric, gas lift, and crank. Electric adjustable desks require power to operate. Once they’re plugged in, you can change the desk height with the push of a button. Gas lift standing desks use a gas cylinder similar to a pneumatic tube (like those used in office chairs). Gas lift standing desks require manual operation and are typically pretty easy to use. Crank adjustable desks require the user to manually operate the desk with a hand crank.

Features of Adjustable-Height Standing Desks

• Size: Small to average

• Operation options: Electric, gas lift, manual crank

• Encourages movement and standing throughout the workday

Credenza Desks

Credenza desks are narrow storage units with knee space, allowing them to be used as workstations. Credenzas usually have 1 or 2 storage pedestals and are most commonly used in conjunction with a U-shaped desk. 

Features of a Credenza Desk

• Size: Small to average

• Narrow storage units

• 1 or 2 storage pedestals

• Commonly used in home offices or with a U-shaped desk

Writing Desks and Laptop Desks

Laptop desks and writing desks are defined by their large workspaces and limited storage. If you’re looking for a minimalist desking solution—or an option for a hoteling/hot desking workforce—writing desks can be the perfect fit. If a laptop or writing desk features any storage, it’s usually a keyboard tray or pencil drawer. 

If you decide you want additional storage, you can pair a mobile pedestal (a small rolling file cabinet). Most mobile pedestals come in a standard height that allows them to be easily rolled under a desk. If you want extra pizzaz, opt for a mobile pedestal with a padded seat, and that storage solution can flex into additional seating for pop-up meetings. 

Features of a Writing Desk or Laptop Desk

• Size: Small to average

• Spacious worksurface

• Minimal storage: Keyboard tray and/or pencil drawer

Corner Desks

Corner desks are designed for use in—you guessed it— the corner of a room. Corner desks are almost identical to L-shaped desks except that they have a curved edge on the user side of the desk as opposed to a right-angled edge. 

Features of a Corner Desk

• Size: Small

• Curved edge on the user side of the worksurface 

• Perfect for use in tight quarters

• Returns available for extra workspace

Workstations and Cubicles

Workstations, or cubicles, consist of a workstation surrounded by modular partitions. Cubicles are a great way to provide privacy and focus space in open-area workplaces. This allows you to accommodate a large number of people in a small space with limited distractions. 

Features of Cubicles or Workstations

• Private

• Worksurface surrounded by modular partitions

• Widely used in corporate office settings

• Accommodates a large number of people in a small space

Understanding Office Desk Materials

The desk material you select is just as important as the style. The material will affect how easy the desks are to clean and disinfect, how well they’ll stand up to scratching and staining, and the desks’ general longevity. These are the materials you’ll most often see in commercial-grade furniture. 

Laminate Desks

Laminate is an engineered material, which means it can be constructed to withstand high levels of impact and consistent wear. Laminate comes in different grades (i.e., different levels of quality). High-performance laminate is one of the best desking materials for corporate office settings because of its durability. 

Pros of laminate desks:

• Scratch-resistant

• Stain-resistant

• Designed to withstand the wear and tear of corporate office settings

Cons of laminate desks:

• It’s a man-made material

• Laminate is difficult to recycle

Solid Wood Desks

Solid wood desks are constructed entirely from wood. Solid wood desks are beloved for their timeless look and perceived quality. While solid wood desks can stand the test of time in a home office setting, wood often shows scratches and nicks when used in a corporate office setting. 

Pros of solid wood desks:

• Wood is an organic, sustainable material

• Wood desks have a timeless, elegant look

Cons of solid wood desks: 

• Expensive

• Heavy

• They don’t last as long in commercial office environments

• Some wood types are not as renewable (for example, it takes 100 years for hardwood trees to fully mature)

Wood Veneer/Engineered Wood Desks

Wood veneer desks are constructed by adhering a thin layer of solid wood to a composite material. This gives you the look of a solid wood desk without the same price tag. Wood veneer desks have a base construction similar to laminate furniture (for example, particle board), but instead, they feature a thin layer of real wood on top. Veneer desks can be trickier to clean and care for than laminate, but the wood veneer provides a rich finish that many design-minded buyers prefer. 

Pros of wood veneer desks:

• Rich finish with an organic, classic look

• Look of solid wood without the price tag (or literal weight)

Cons of wood veneer desks:

• Harder to clean than other materials (laminate, metal)

• Wood veneer may scratch and chip over time

Metal Desks

Metal is a great material for desks because it is lightweight, affordable, and durable. Metal is often mixed with other materials for modern styling. You might expect to find a desk with metal legs or metal drawer pulls. In industrial and medical settings, metal can make a fantastic primary material for a desk or table because it is easy to sterilize and clean. 

Pros of metal desks:

• Easy to clean

• Durable

• Lightweight

• Affordable

Cons of metal desks:

• Can feel cold/sterile

• Usually used as an accent material

Glass Desks

Glass desks are usually constructed from a thick sheet of tempered glass. Tempered glass is a type of glass that has been treated to make it more durable, reducing the risk of shattering. Glass desks often come with a metal frame. Glass is easy to clean, but it also shows fingerprints and smudges easily, requiring regular cleaning. 

Pros of a glass desk: 

• Maximizes natural light

• Easy to clean

• Easy to sanitize

• Crisp, modern look

Cons of a glass desk:

• Shows smudges and fingerprints

• Requires glass cleaner for a streak-free finish

What Size Desk to Buy

The size desk you buy depends on the type of work that will be done at the desk and your office space limitations.

How to Measure for an Office Desk

Measure the size of your office to determine how large of a desk will be possible within the space. When measuring the square footage of the area where you’d like to put your desk, allow at least 2 feet of space around it.

Moving to a new office and deciding how much space you need? Use our guide to measure how much space you need for your business.

How to Measure for Desk Delivery

Measure doorways and stairwells and check against the desk dimensions to ensure the desk will make it into your office. If you need to navigate slender doorways or narrow stairwells on the way to your room of choice, then you may want to consider getting a smaller desk or one that comes ready to assemble (RTA) to make sure that it will fit.

Furnishing a Workspace? Shop Desks From Trusted, Commercial-Grade Brands

Commercial-grade, or contract-grade, furniture is built to higher standards than residential furniture. When shopping for a business or shared workspace, you should always look for commercial-grade furniture, as it’s designed to withstand the wear and tear of daily use in high-traffic environments. 

Some of the most popular office collections include Series C by Bush Business Furniture and Connexion by Bestar. These collections offer a mix of pieces—like filing cabinets, bookcases, and high-back chairs—that can be set up in various configurations. Looking for even more collections from brands like DMI and Martin? Take a look at our complete assortment of office desks to find our offerings from all of our trusted brands.

Need Help? We Offer Design Services

NBF is proud to offer complimentary design services. You can work with our office design pros to create the office space of your dreams. 

We’re Here to Help

Still struggling? Our furniture experts are standing by, waiting to help you find the best office desk for your needs. We’re dogmatic about customer service, so you can trust us to walk with you every step of the way on your office furnishing journey. 

The Complete Guide to Lamps and Lighting

Bringing lamps into an office may have unexpected benefits. Not only can they help illuminate a workspace at an employee’s desk, but they can also change a room's entire mood. Lamps come in various forms, from those that serve a basic purpose of brightening up a space to those that are true statement pieces, acting as crucial elements of décor that can really set the tone in an office.

Download the infographic here.

Types of Lamps

Desk lamps are commonly used on a desk to light up a small area that may otherwise not get much light. This is the smallest type of lamp, and most options measure around 20” tall. Although decorative options exist, most desk lamps are used more for their function than their design aesthetics.

Table lamps are designed as decorative pieces and often used as décor in waiting rooms and private offices. Although they serve the practical purpose of helping to illuminate a room, they are more commonly sought to bring style into a space. Aptly named, table lamps are designed to be positioned on an end table or console table; therefore, they are larger than desk lamps, usually measuring 30” – 40” tall.

Floor lamps are designed to be placed on the floor and can be decorative or no-frills. This lamp is the tallest option, usually measuring 60” or taller.

Torchiere lamps have a torch-like design consisting of a straight body extending upward into an upward-facing or upside-down lampshade.

Types of Lighting

Ambient lighting, also called general lighting, provides a room's overall source of light. Ambient lighting is typically achieved with overhead bulbs on the ceiling or strategically placed floor lamps.

Task lighting, as the name suggests, enables users to perform tasks better in a specific area. Desk lamps and reading lights are common forms of task lighting.

Accent lighting creates visual interest in a room and is typically used to highlight a certain feature of a space. Table lamps are commonly used as accent lighting.

Light Color

Bulbs produce hues measured on the Kelvin scale (K). The higher the number on this scale, the more the light will be like natural sunlight.

Natural light is ideal for reading and has an intensity of 5000–6500K.

Cool light looks artificial. It has a slightly blue hue that’s ideal for workspaces and hallways. Cool lighting has an intensity of 3500–4100K.

Warm light is the color of incandescent light bulbs and gives off a more subdued light ideal for lounge and waiting areas. Warm light has an intensity of 2500–3000K.

Light Bulb Types

Incandescent bulbs are probably what you picture when you think of a light bulb. This type of bulb works via a filament that is heated until it glows, producing the light within the bulb. Incandescent bulbs typically last around 1,000 hours, though energy-efficient options can last longer.

Halogen bulbs are similar to incandescent lights in that they contain a filament that is heated to the point of glowing to give off their light source. But halogen bulbs are more energy-efficient than incandescents and use less wattage. As a result, halogens typically last around 2,000-3,000 hours, which is why most automobile headlights have halogen bulbs.

Fluorescent bulbs are common in most office buildings because they use far less energy than incandescent bulbs and can cover a larger area. A fluorescent light uses about 1/3 the energy an incandescent bulb uses to cover the same amount of space. Fluorescents also last much longer—usually more than 10,000 hours. Fluorescents work via mercury vapor that emits UV light. The long, tube-shaped bulbs are coated inside so that the UV rays within emit visible light.

CFL & LED bulbs are the most energy-efficient options available. These light bulbs have a lower wattage than incandescent options, and they emit the same amount of light. Here’s how they work:

• CFL bulbs have an electric current that flows between electrodes at each end of a gas-filled tube. This produces UV light and heat that is turned into visible light when met with the phosphor coating inside the bulb.

• LED bulbs use an electric current that passes through a semiconductor material to light up LEDs (light emitting diodes), hence the name. The heat that is produced gets absorbed, which means this type of bulb is cool to the touch despite the bright light it emits.

Shopping for a new area rug for your office can be daunting. With so many options to choose from, how do you decide? When it comes to the workplace, there’s more to consider than aesthetics. Depending on which room it’s for, you may also need a rug that’s durable, easy to clean, and of a specific size. To help you make the right choice, we’ve compiled this comprehensive guide to area rugs.

Size

Size is the first factor to consider for most spaces. In some rooms, the size of an area rug depends on style preference; in others, it is essential for the functionality of the space. Standard rug shapes and sizes include:

Rectangle:

• 2’x3’

• 4’x6’

• 5’x8’

• 6’x9’

• 8’x10’

• 9’x12’

• 12’x14’

Square:

• 4’x4’

• 6’x6’

• 8’x8’

Circle:

• 4’ diameter

• 6’ diameter

• 8’ diameter

So which size should you choose for your space? That depends on the room and what you hope to achieve. Let’s break it down by room.

For a private office in a home or corporate space, the general rule of thumb is that your area rug should be 1–2 feet shorter than the shortest wall in the room. Most importantly, you want to ensure that the area rug is large enough to contain your entire desk and task chair. 

Not only will this give your workspace a unified appearance, but it also has practical applications—you don’t want your chair to snag on the edge of the rug when rolling about the space. Regardless, you may want to order carpet casters for your office chair if you are currently using hard floor casters. 

If you’re adding a rug to the main seating area of your waiting room, be careful about the size you choose. The rug should extend beyond the coffee table and under all of the legs or at least the first set of legs of your sofas and chairs, just like in a home living room. If you select a rug that is too small or too large, it will not appear proportionate to the rest of the room. Allow around 5” to 20” of bare floor between your rug and the wall.

Entryway rugs and mats are excellent tools for directing traffic and greeting guests with a touch of style. For a small entryway, try a square or round rug in the middle of the walk-in area. For a long entryway, try a runner mat or rug in the middle of the space. In both instances, the rug should fill up most of the space but not all of it, leaving equal amounts of space on either side of the rug.

Shape

As mentioned above, rugs come in a variety of shapes, including the following:

• Rectangular rugs are the most common shape and can work in almost any setting. These rugs also come in the widest range of sizes.

• Round rugs are most commonly found in entryways but can work well in other rooms when grouping furniture.

• Square rugs are less common than rectangular ones but can effectively accent end tables and other pieces of furniture.

• Runner rugs are ideal for long entryways and can help visitors find their way to your office.

Materials

The material your area rug is made of greatly impacts how long it lasts, which can make a big difference depending on the rug’s location. Common materials include:

• Polypropylene

• Wool

• Natural Fiber

• Bamboo

Polypropylene rugs are affordable, comfortable, and durable. This material is highly resistant to staining and fading. Woolite or a compatible carpet cleaner are recommended for cleaning. Apply the cleaning solution with a soft bristle brush, rinse with water, and extract with a wet vac. The rug should then be air-dried or dried with a hair dryer at a low temperature.

Wool rugs are great at repelling water and stains, and they are soft to the touch. These are great options for high-traffic areas due to their resistance to stains, but be aware that they tend to shed. Wool rugs can be cleaned in the same manner as polypropylene rugs.

Natural fiber rugs such as jute, sisal, and seagrass are eco-friendly and very strong. They don’t have the plush feel of polypropylene rugs, but you can rest assured they’ll last a long time. You can easily clean these rugs with a vacuum cleaner—no beating required!

Bamboo mats have a sleek surface that’s easy to roll an office chair over. These durable options give the look of natural wood flooring without the high cost but can be tricky to clean. Contact the manufacturer for the best cleaning techniques for your specific bamboo mat.

Textures

The way a rug is woven is what makes it soft or hard to the touch. There are a few standard rug textures, including:

• Hand-knotted

• Hand-tufted

• Flat-weave

• Machine-made

Hand-knotted rugs are made of yarn knotted around columns of thread. The end of these knots creates the pile, and the fringes on the edges of a knotted rug are crucial to its construction. These durable rugs can last more than 20 years and generally do not shed, but you'll pay a higher cost for that level of handcrafted durability.

Hand-tufted rugs are hooked and tufted by hand. During the weaving process, an artisan wraps yarn through a canvas backing that is then protected by a layer of latex and a second backing that anchors the stitches. This type of rug can shed quite a bit and typically lasts about 3 to 10 years.

Flat-weave rugs are made of yarn woven directly on a loom. This produces an extremely tight, long-lasting weave that sheds very little and can last more than 20 years when properly cared for. Flat-weave rugs do not have a backing, so we recommend using a rug pad underneath to prevent slipping and sliding.

Machine-made rugs are woven by computer-controlled machines. Yarn is inserted into a thin mesh backing, and latex is then applied to secure and protect the fibers. This type of rug comes at the lowest cost, produces a low to medium amount of shedding, and typically lasts about 3 to 10 years.

Rug Pads

Rug pads are essential to extending the life of your rug and flooring, no matter where the rug is used. Rubber rug pads will also prevent the rug from slipping, which is essential to the safety of employees and guests alike.

Signage probably isn’t the first thing you think of when outfitting a new office. Between the furniture and décor, you’ve got a lot to think about already. But consider how important signage is for your space. From directing guests where to go to facilitating effective communication between professionals, signs send a message. Below you’ll find a list of the most common types of signage in offices today.

Freestanding signs can stand on their own via a (usually) changeable sign attached to a long pole with a wide base. This type of signage is ideal for temporary use in offices with constantly changing needs and is also great for directing guests at special events.

Wall-mounted signs attach to a wall and may be changeable or hold a permanent message. Examples of these include restroom signage and signs used to display room names.

Outdoor signs are designed to withstand the elements, including rain, snow, and the sun’s damaging rays. This signage is most often permanent, though changeable options are available. Examples include signs for parking spaces and directional signage.

Desktop signs are usually changeable and commonly used as employee nameplates or labeling for reception desks.

Dual-sided signage is usually freestanding and includes a label or message on both sides of the sign.

Crowd control signage is signage that can be attached to the top of a crowd control post. This type of sign is often used to direct guests where to go in a line.

Healthcare alert signage is specifically for use in healthcare facilities. These signs have movable icons that medical professionals can use to communicate with one another at a glance.

LED signs are most commonly used for open/closed signage, though they can communicate any range of messages.

What is active seating? Active seating allows you to move around while sitting. While you may have heard that sitting is the new smoking, you may not know that extended periods of standing also have negative health effects. To combat this, we recommend keeping at least one type of active chair or stool at your desk to sit at when you aren’t standing or relaxing at work. Below you'll find some of the most popular types of active seating available. 

Leaning Stools

A leaning stool or perch stool is a stool seat on a long, pole-like base that forces the user to lean back and shift his or her weight back and forth to maintain a stable seated position. We recommend using a stabilizing footrest along with your leaning stool to prevent your feet from sliding while you lean. Some options even come with a built-in anti-fatigue mat for optimal comfort. Tall or short? No need to worry. All leaning stools come with an integrated seat height adjustment, so you'll be able to find your ideal seated position with a flick of your wrist.

Balancing Stools

Like leaning stools, balancing stools consist of a height-adjustable seat that points straight up like a standard stool. The difference? Balancing stools sit atop a wobbling base, forcing the user to shift his or her weight to sit upright. The flexible base allows the user to adjust the angle of the seat any which way, allowing for an active sitting experience that promotes fidgeting and a greater range of motion while seated. Like leaning stools, balancing stools are available in an assortment of upholstery types, including fabric and faux leather.

Ball Chairs

Possibly the most well-known product on this list, the ball chair allows users to bounce and lean while they sit. These balls have been used as chairs for years already, but if your exercise ball is always bouncing away from your desk, you may want to go for an option specifically designed for use in an office setting. For example. the Zenergy ball chair by Safco has 4 legs and feet that keep the unit in place at your desk so you can bounce with freedom while you work.

Kneeling Chairs

A kneeling chair may look challenging, but this ergonomic seating option is designed to encourage proper posture. The position of the seat and knee pads forces your body into a forward position, causing you to have to balance to sit up straight. Kneeling chairs have been known to reduce the pressure from long-term sitting, allowing your diaphragm to move efficiently, thereby promoting better breathing and blood circulation.

Does your healthcare facility need new overbed tables? There’s more to these little bed trays than you may think. From the shape of the base to the weight capacity, options vary based on the application for which you will use the overbed table. Here’s what you need to know.

Senior Living and Home Health Overbed Tables

Senior living and home health overbed tables are light duty and designed without any bells or whistles. This type of overbed table is the most inexpensive option. However, be aware that they are designed for use with a regular bed, not a hospital bed. Most of these tables are adjustable in height but do not have much additional functionality. Color options are also limited.

Tip: Senior living overbed tables usually do not include accessories, so make sure your patients do not require special features if you’re thinking of this option.

Inpatient Overbed Tables

Inpatient overbed tables are designed for use in clinical and acute care facilities. Multiple base styles, including H-, U-, and C-shaped bases, are available to ensure your choice will fit under and over your hospital beds. These options are more heavy-duty than senior living tables, and they can usually support more than 100 pounds at a time. 

Many options are equipped to work with technology to perform duties such as rising and lowering at the same time as a hospital bed. Other features may include cupholders, spill guards, and vanity kits. Sometimes drawers are provided for holding small items the patient would like to keep nearby. Dual surface trays are also available to offer twice the surface space without taking up much additional room.

Tip: Make sure you know what type of base will fit best under your hospital beds before you start your search for overbed tables. Your tables won’t work if they can’t fit under the beds in your facility.

Bariatric Overbed Tables

Bariatric overbed tables are similar to inpatient units in functionality and construction, but they are designed with an elongated table top to reach out to larger individuals lying in bed.

Ready for the office of your dreams? If you've already been scouring board after board on Pinterest trying to find inspiration for your office design, you may find yourself leaning toward one trend or another. To learn more about the most common office styles, check out our complete guide and create the beautiful office you deserve. 

Industrial Office Furniture

Industrial design is a popular trend in residential and commercial interiors, featuring a blend of organic and man-made elements to create a unique balance. This particular trend is a breath of fresh air compared to its rigorously detailed traditional and starkly minimalist modern cousins. In contrast to these popular styles, Industrial design embraces the utilitarian nature of buildings, utilizing elements like exposed brick and open ductwork as things to be appreciated, not hidden. Read our guide to decorating with industrial décor and furniture to learn more about this office style trend.  

Rustic Office Furniture

Rustic office design has the unique ability to turn a cold, stodgy office into a warm, welcoming workspace by using the simplest elements. With neutral colors, a worn-in look, and a little help from Mother Nature, you can take your office from corporate to comfortable in no time. Remember to incorporate natural elements, a worn-out design, and warm, neutral colors when bringing this style trend into your office. Learn more about rustic office design in our guide to decorating with rustic décor and furniture.

Traditional Office Furniture

Whether you’re working in a lawyer’s office or love the rich look of classically styled furniture, traditional offices are a sight to behold and easy to achieve in most workspaces. Create a warm and welcoming atmosphere by incorporating furniture in a deep cherry, chestnut, or mahogany finish with office chairs in fine leather. Elegant details such as nailhead trim on chairs and picture frame panels on desks will give a nod to the historical significance or traditionally styled office furniture. Learn more in our guide to decorating with traditional office furniture and décor.

Transitional Office Furniture

Transitional design is a mix of traditional and modern interior design aesthetics. When it comes to design styles, modern and traditional are fairly well-known and easy to define, but the lines are blurred when it comes to transitional pieces. If you’re looking for a happy medium, transitional may be the way to go. Check out our guide to transitional office design to learn how to bring this classic yet modern look to your workspace.

Modern Office Furniture

Modern office design has a signature look that’s simple and clean. With a focus on minimal silhouettes and bold décor, it’s no wonder this is the go-to style choice for most corporate offices and startup businesses today. When adding modern design aesthetics to your office, remember to keep it simple, choose a cool color palette, and utilize artwork and other décor that makes a statement. If you're ready to go minimal in your workspace, read our guide to decorating with modern office furniture and décor.

Mid-Century Office Furniture

Office boards come in many styles, which means there are many options and narrowing it down can be tough. First, consider what type of room you’ll use the board in and how often you’ll use it. Next, read our comprehensive guide to find the best board for you and your office.

Type 

Whiteboards have a glass, melamine, or porcelain surface meant to be written on with a dry erase marker. You can find whiteboards in any area of the office as they’re ideal for expressing temporary messages to coworkers.

Chalkboards, otherwise known as blackboards, are green or black and meant to be written on with chalk. Although chalkboards were once commonplace, they have been widely replaced by whiteboards over the last several years and are now rarely seen in office settings.

Interactive boards have a touch screen and work with projectors to help meeting facilitators better express their ideas by interacting with graphs and other graphics during presentations.

Presentation boards are wall-mounted cabinets with doors that swing open to reveal a whiteboard and/or corkboard that can be used during meetings but neatly tucked away for a clean look when not in use. Presentation boards are commonly used in private offices.

Bulletin boards are open or enclosed boards with a fabric, vinyl, or cork surface used for pinning up paper and other lightweight items with thumbtacks. Bulletin boards are used in many areas of the office but are especially useful in common areas for announcements.

Announcement boards are enclosed bulletin boards. They typically have a glass door that keeps posted announcements visible while protecting them from theft or damage from the elements in an outdoor setting. The door or doors may be lockable.

Message centers are freestanding multi-bulletin board units that display information on all sides. These are typically seen in common areas, including outdoor spaces where people are expected to approach from all angles.

Map rails are thin strips of cork or fabric material made to run along a wall. These are commonly used in classrooms and hallways for displaying student artwork, learning materials, and, of course, maps.

Directory boards, also called letter boards, are fabric boards with grooves that hold specially made letters. These boards generally help visitors in a lobby find a specific office in a large building.

Construction

Melamine is a plastic material commonly used as a whiteboard surface. Melamine is budget-friendly and lightweight, but this type of surface is more susceptible to staining, ghosting, and denting, so you may need a replacement every few years, depending on how frequently it’s used. Melamine boards often feature a steel backing that makes them magnetic.

Porcelain (or ceramic) is another common whiteboard surface. Although more expensive than melamine, it offers greater durability and resistance to scratches and stains. Like melamine, porcelain boards are easy to write on and often magnetic, but because porcelain is less porous, the surface is less likely to succumb to ghosting.

Glass is not porous at all, which makes it the most durable and most expensive option. Markers erase easily without smudging or ghosting, so these boards should last for many years. Glass markerboards are usually frameless and available in many colors, which gives them a modern appearance most offices desire.

Cork is a lightweight substance obtained from the outer layer of a cork oak tree. This material is often used as the surface on bulletin boards since it easily holds thumbtacks. Plus, cork grows back very quickly, making it a sustainable material.

Rubber behaves similarly to cork but is often preferred due to its eco-friendly design. Rubber is also better at withstanding the outdoor elements and does not support the growth of mold, mildew, and bacteria in damp areas.

Fabric is another common bulletin board material. It’s often preferred due to the variety of colors and patterns available. Fabric is often preferred over cork because it better hides pinholes caused by thumbtacks.

Vinyl bulletin boards are weatherproof and easy to clean, making them ideal for outdoor use.

Special Features

Eco-friendly boards are manufactured using recycled materials such as milk jugs and water bottles. It’s common to find eco-friendly outdoor boards since recycled materials are usually weather-resistant.

Enclosed boards have a door, which is usually made of glass and may be lockable. These are ideal for use outdoors where weather resistance is needed and in areas where announcements need to be protected from potential theft.

Mobile boards roll on casters, which are often lockable to keep the board in place while in use. Mobile boards are often used in conference and training rooms with ever-changing layouts and as partitions between workstations.

Reversible boards have a whiteboard surface on both sides or a whiteboard surface on one side and a bulletin board surface on the reverse side.

Spring is here, and it’s time to reevaluate the outdoor areas of your office. Whether starting from scratch or need to update your old furniture, a well-furnished outdoor break and meeting area will provide employees with a space to enjoy the great outdoors when weather permits, which can be a great mood booster at work.

Outdoor tables provide a designated space for employees to eat or hold casual meetings on nice days. From wooden picnic tables to metal bistro tables, there are plenty of options in a range of sizes. You can even find coffee and end tables built for outside use, which are ideal for an outdoor employee lounge.

Outdoor seating, including dining chairs, benches, Adirondack chairs, and rocking chairs, should be provided for employees to sit and enjoy their break or relax during a meeting. Like outdoor tables, most outdoor seating options are made of treated wood, metal, or plastic, allowing them to resist damage commonly caused by the elements like rain and sun.

Bike racks added to the outside of your office building accommodate bike riders and encourage eco-friendly modes of transportation, which many will appreciate.

Outdoor waste receptacles make it easier to keep your outdoor area clean. Choose from trash and recycling centers in a surprising array of styles to keep up the look of your building. 

Smokers stations assist in keeping your outdoor area clean by providing a designated space for smokers to put out their cigarettes rather than throwing them on the ground. Like waste receptacles, smokers stations are available in a wide assortment of styles to blend in seamlessly with the look of your building. 

Outdoor boards are typically bulletin boards with protective glass doors and a weatherproof framework that makes them resistant to damage caused by the elements, from sunlight to storms. They can also include signage that directs employees and visitors where to go and relays important information about your outdoor office space.  

Umbrellas are often offered as accessories to picnic tables to block sunlight and rain. Double-check that the umbrella you’re considering will fit your outdoor table before buying.

Planters bring a bold look to your outdoor space by decoratively containing plants. The options are endless when it comes to your choice in planter styles.

Eco-friendly outdoor furniture conforms to the standards set forth by at least one of the many certifications for green furniture, including Level certification, GreenGuard certification, and more. 

The General Services Administration (GSA) schedule program was created to streamline the process of buying goods for federal organizations. Trained members of the GSA carefully screen companies that hold a GSA schedule contract to ensure that commercial sales to government facilities are up to the standards set forth by the organization. 

Furniture listed under National Business Furniture’s GSA schedule includes predetermined pricing and terms and conditions that have been negotiated between NBF and the GSA. Federal buyers (and, in some cases, state and local government buyers) can use that GSA schedule to purchase furniture and décor from NBF. The buying process for these items is simplified because the GSA has already completed the bulk of the procurement process on behalf of government buyers across the country.

NBF’s GSA Contract 

At National Business Furniture, we’re proud to process more than 20,000 government orders per year, making us one of the leading sources of GSA schedule office furniture in the country. In addition to our wide assortment of products, all of the GSA furniture we sell comes with the NBF lifetime guarantee, meaning you’ll be satisfied with your furniture for years to come. With more than 40 years in business under our belts, we know government shoppers, and it’s our goal to provide a vast and varied selection for our government buyers just as we do our open market buyers. Shop how you want and how you need, whether that’s directly from our website with live GSA contract pricing, on a government shopping portal, or through one of our set-aside teaming partners. We’re here for you every step of the way!

Our GSA Contract Number is GS-27F-0024V.

NBF’s Navy BPA Contract 

National Business Furniture also holds a BPA contract for Navy buyers. NBF’s Navy BPA collection mirrors NBF’s GSA collection, and valid items are displayed with a blue GSA icon on NBF.com and in our catalog for our US Department of the Navy (DON) customers.

Our Navy BPA contract number is N00189-11-A-0118.

How to Find GSA-Approved Furniture on NBF.com 

So how do you find GSA- and BPA-approved furniture from NBF?

First, you’ll need to sign in or create an account with NBF.com to see your live GSA pricing. Click here to sign in or create an account.

Next, from our homepage, click on the “Government” button near the top of the page. This will take you to our custom GSA selection webpage, featuring more than 2,000 GSA contract items.

From this page, you can drill down to whatever type of furniture you need. All GSA items will be denoted with a blue GSA logo, so you’ll be positive whether the item you’re viewing is GSA eligible.

You can also find our furniture by shopping at GSA Advantage.

Find GSA Furniture That Ships Today 

As you peruse our assortment of GSA furniture, you’ll notice that some items have a blue “Ships Today” icon next to the GSA icon. This indicates that the item ships today, meaning it will ship out of our warehouse the same day you place your order, provided it is before 3:00pm CST. If your order is placed after 3:00pm CST, it will leave our warehouse on the following business day. Our Ships Today program is especially useful for customers who need to get their furniture fast—particularly government customers buying near the end of the fiscal year. Click here to shop for GSA contract furniture that ships today.

Need help finding the right GSA schedule furniture for your organization? Call us today at (866) 357-7070, and we’ll get you in touch with a GSA furniture expert.

Whether you’re outfitting a small or large waiting room, your choices in reception seating are vast and varied. So, where do you begin? This guide to waiting room seating explains your choices in reception seating and will help you decide which options will work the best in your office.

Type

Guest chairs are standard-size seating options that are also referred to as side chairs. Guest chairs may come with or without arms.

Bariatric chairs are guest chairs that can accommodate more than the standard 250-pound weight capacity. Weight limits vary from 300 pounds to well over 700 pounds. 

Club chairs are guest chairs that are more padded and plush. This type of seating is commonly used in a lounge or other area where visitors will be seated for longer periods.

Sofas are commercial-grade couches that are often added to a reception area to give the space a more homey feel. Sofas can typically accommodate up to 3 average-size people. They are similar to club chairs in that they are plush and commonly used in a lounge-type setting.

Loveseats are smaller versions of sofas and can typically accommodate 2 average-size people.

Benches are similar to sofas and loveseats in that they can seat multiple people in an area; however, benches have a lower profile and are not as plush as sofas and loveseats. Benches may come with or without a back and with or without arms.

Ottomans are plush single-user benches commonly used in combination with club chairs or sofas and can be used as tables or additional seating in a lounge.

Tandem seating includes 2 or more guest chairs connected by shared legs and/or arms. Tandem seating may also be referred to as multi-chair sets.

Beam seating is similar to tandem seating, but chairs are connected via a single beam that runs along the seats.

Special Features

Tablet arm chairs have a small, movable work surface attached to one or both arms. Tablets are often attached to lounge-style seating and are ideal for waiting areas where paperwork must be filled out or business professionals must get work done while waiting.

Motion back chairs have a backrest that moves with the user to provide additional comfort during extended waiting periods. This type of chair is commonly used in healthcare facility waiting rooms.

Armless chairs are chairs without arms. This type of seating takes up less space because it can be placed closer to other chairs in the room.

Green chairs are also referred to as eco-friendly. There are many different levels of eco-friendliness, including Greenguard and Level certified seating, but all chairs in this selection are designed to improve indoor air quality in commercial interiors one way or another.

Stacking chairs are guest chairs that can be stacked on top of one another. This type of seating is helpful for areas that need to be frequently cleaned or rearranged, as stackable seating can be quickly and easily moved and stored away whenever needed.

Nesting chairs are similar to stacking chairs, but instead of stacking on top of one another, their seats flip up to allow them to be nested into one another for quick and compact transport and storage. Nesting chairs are almost always mobile.

Mobile chairs are chairs with either 2 or 4 wheels. This type of chair is best for areas where seating needs to be moved around often.

GSA-approved chairs are part of NBF’s GSA contract. These chairs are approved for sale to the US government.

Upholstery

Fabric upholstery is a woven material that helps give furniture a homey look and feel. Fabric is available in many colors and patterns but is not appropriate for use in medical waiting rooms due to its porous nature.

Genuine leather upholstery is either full-grain or top-grain genuine cowhide. Full-grain leather shows its grains and natural imperfections and is as close to its natural state as possible. Top-grain leather is the most common type of genuine leather upholstery—it’s thinner and more flexible than full-grain leather. Top-grain leather is also sanded down to remove any imperfections, giving it a more polished look.

Faux leather and vinyl upholstery are manufactured alternatives to genuine leather. Faux leather and vinyl are made of either polyurethane (PU) or polyvinyl chloride (PVC), both of which give the look of leather at a lower cost.

Mesh is a textile that provides more breathability than any other type of upholstery. Mesh is durable but can be trickier to clean due to its porous design.

Seat Type

Pocketed coil systems are made up of a number of individual pocketed coils that help evenly distribute weight for user comfort. The coils are usually outfitted with a layer of foam on top and bottom, with the top layer being less dense to create a cushioned feel.

Fabricated foam is one of the most common materials used in upholstered office chairs. This type of foam varies in density; the denser the foam, the firmer it will feel.

Molded foam is formed when a liquid foam material is poured into a mold—hence the name. This type of foam offers more consistent support and can hold its shape for longer than fabricated foam. This allows for more contour and a more comfortable feel.

Memory foam has a unique chemical makeup that allows the seat to adjust to your body temperature. The seat retains more heat than others, which allows them to mold their shape as the user moves. Memory foam seats are well known for providing superior customized support. In addition, this material is hypoallergenic and resistant to dust mites.

Healthcare Considerations

Furnishing a healthcare waiting room involves additional considerations for the safety and comfort of your guests: 

• Seating must be covered with Crypton, vinyl, or IC+ upholstery. 

• Provide 15–20% bariatric seating—more if your practice commonly sees patients with these needs. 

• Select chairs with a clean-out space between the back and seat. This will ensure that each chair can be cleaned safely and completely.

Looking for a new office chair for your desk? With so many options, it can be tough to know what to choose. Use our comprehensive guide to office chairs to help you narrow down your options and decide which chair is best for your needs.

Type

Computer chairs are the most basic of the bunch. Computer chair is an overarching term encompassing several types of desk chair, including ergonomic chairs and armless chairs. Any chair you use at a computer desk could, in theory, be considered a computer chair. Computer chairs or desk chairs on NBF.com typically feature very few ergonomic adjustments.

Executive chairs are upgraded versions of computer chairs that usually feature a high back and stately design. The most distinguishing feature of an executive chair is the presence of a headrest, whether built-in or detachable. The higher back and headrest of an executive chair give it a more impressive look befitting for corner executive offices, hence the name executive chair or manager’s chair.

Ergonomic chairs feature multiple ergonomic adjustments that enable users to easily find their ideal seated position by adjusting the chair accordingly. Ergonomic chairs are commonly recommended for task seating as they can conform to a wide range of body types and user needs.

Drafting stools are ideal for standing height workstations as they allow the user to easily switch between sitting and standing. Most drafting stools come with very few ergonomic adjustments, but all are height adjustable and have a much greater height range than computer chairs.

24-hour task chairs are, as the name implies, designed to be used 24 hours a day, 7 days a week. These heavy-duty seating options are reinforced to withstand constant use, making them ideal for applications such as military bases and 24-hour call centers.

Kneel chairs are ergonomic seating solutions designed to put the user upright by encouraging a kneel-like posture. Kneel chairs were especially prominent before active seating options gained popularity, but they’re quickly being replaced by ball chairs and other active sitting solutions.

Active seating is taking the world by storm. With new research confirming that a sedentary office lifestyle leads to increased health issues, standing desks are becoming more popular. However, you can take steps to make even the process of sitting healthier by incorporating active sitting. Active seating includes the ever-popular ball chair and newer, more unique solutions such as leaning chairs. These chairs and stools force the user to balance while seated, providing comfort while allowing the user to burn energy and stay active by fidgeting.

Upholstery

Fabric upholstery is a woven material that helps give furniture a homelike look and feel. Fabric is available in many colors and patterns and is a popular choice for most office settings.

Genuine leather upholstery is either full grain or top grain genuine cowhide. Full grain leather is kept as close to its natural state as possible to show its grains and natural imperfections. Top grain leather is the most common type of genuine leather upholstery—it’s thinner and more flexible than full grain leather. Top grain leather is also sanded to remove imperfections, giving it a more polished look.

Faux leather and vinyl upholstery are manufactured alternatives to genuine leather. Faux leather and vinyl are made of either polyurethane (PU) or polyvinyl chloride (PVC), both of which give the look of leather at a lower cost.

Mesh is a textile that provides more breathability than any other type of upholstery. Mesh is durable but can be trickier to clean due to its porous design.

Seat Type

Pocketed coil systems are made up of a number of individual pocketed coils that help evenly distribute weight for user comfort. The coils are usually outfitted with a layer of foam on the top and bottom, with the top layer being less dense to create a cushioned feel.

Fabricated foam is one of the most common materials found in upholstered office chairs. This type of foam varies in density. The denser the foam, the more firm the feel.

Molded foam is made by pouring a liquid foam material into a mold. This type of foam offers more consistent support and holds its shape for longer than fabricated foam. This allows for more contour and a more comfortable feel.

Memory foam has a unique chemical makeup that allows the seat to adjust to your body temperature. Therefore, the seats retain more heat than others, allowing them to mold their shape as the user moves. Memory foam seats are known for providing a superior level of customized support. In addition, this material is hypoallergenic and resistant to dust mites.

TEMPUR® material is the ultimate in office chair comfort. Found in Tempur-Pedic® office chairs, this type of seat material goes beyond basic memory foam to conform to your specific body type, offering the same level of support one expects from a mattress.

Casters

Soft floor casters are designed to roll effortlessly on soft flooring like carpet. This type of caster comes standard on most office chairs.

Hard floor casters are designed for hard flooring like tile and wood. Hard floor casters are available for most chair models, but they need to be special-ordered in most cases. Consult a furniture expert if you’d like to purchase hard floor casters for your chair.

Adjustable floor glides are sometimes used on office chairs in place of casters. Although these are not common, they are good for users who prefer not to roll in their office chairs.

Size

Standard-size office chairs are comfortable for the majority of people. A standard-size office chair is designed to support users measuring 5’ 5” to 6’ 0” tall and weighing 250 pounds or less.

Petite office chairs are designed for smaller users who feel that standard-size office chairs are too large. Petite chairs can still support up to 250 pounds, but they feature a shorter cylinder and shallower seat pan ideal for users who stand at 5’ 4” or shorter.

Big and tall chairs are designed for larger users. Not only does this type of chair offer a larger seat and back, but it can also support more weight than standard chairs. Big and tall chairs can support at least 300 pounds, but many support 500, 700, or more. Be sure to check the description of your big and tall chair to ensure it supports the correct weight.

Outfitting your conference room with the right table is one thing, but finding the best chairs for your meeting space is another matter entirely. When selecting conference chairs for your meeting rooms, consider how many people you want the room to accommodate and what type of look and feel you want it to convey. Then check out our comprehensive guide to conference chairs. 

How Many Conference Chairs Do I Need?

Before you start thinking about conference chairs, you should have already selected your conference table. 

The number of chairs you'll be able to fit in your meeting room will largely depend on the size of the conference table. A good rule of thumb is that the width of the table in feet is also the number of chairs that can be comfortably seated around it. So, for example, a 4-foot-wide table can seat 4, and a 20-foot-wide table can seat 20.

Space permitting, it's also a good idea to add side chairs against some of the walls in your conference room. This will provide some overflow seating for individuals in larger meetings when there's not enough space around the conference table. We recommend leaving at least 3 feet of walkway space around your conference table to allow for comfortable movement around the room.

What Type of Conference Chairs Do I Need?

Conference chairs have a look that’s similar to desk and task chairs. So what’s the difference? In truth, most desk chairs can also be used as conference chairs and vice versa, but there are some distinguishing features. A task-style seating option is typically referred to as a conference chair if it has fixed arms and minimal ergonomic adjustments. The fixed arms provide support to users while minimizing the opportunity for causing distractions during meetings. Likewise, the lack of ergonomic adjustments prevents users from fiddling with knobs and handles while meetings are in session. Most conference chairs have only an adjustment for seat height. 

Big and tall chairs are sometimes used in conference rooms to support big and tall users. These are conference chairs that are rated to support 300 pounds or more.

Petite chairs are not often used in conference rooms, but they certainly can be. Petite chairs have a shorter cylinder and a smaller seat pan to support users of a shorter stature.

Side chairs or guest chairs are often added to the outside walls of a conference room to serve as overflow seating when a meeting is too large to seat everyone around the table.

Stools are often used in conference rooms with a standing or adjustable height conference table. The adjustable height stool allows some members to stand while others are sitting, ensuring everyone can remain comfortable during the conversation. 

Are There Any Special Features I Should Look for?

Stacking chairs are, as the name suggests, chairs that can stack on top of one another. Because you can stack them easily for compact storage, this type of seating is ideal when extra chairs need to be kept nearby for occasional use.

Nesting chairs are similar to stacking chairs, but they nest into one another rather than stack on top of one another. Nesting chairs are also great when compact storage is needed, and they are usually mobile so you can transport multiple chairs simultaneously.

Tablet arm chairs are often used as side chairs in conference rooms because they provide a writing surface for meeting members not seated around the conference table. 

What Type of Chair Upholstery Should I Choose?

Fabric upholstery is a woven material that helps give furniture a homelike look and feel. Fabric is available in a huge range of colors and patterns, making it an ideal option for conference rooms going for a very specific look.

Genuine leather upholstery is either full-grain or top-grain genuine animal hide. Full-grain leather shows its grain and natural imperfections and is as close to its natural state as possible. Top-grain leather is the most common type of genuine leather upholstery; it’s thinner and more pliable than full-grain options. Top-grain leather is sanded to remove imperfections, giving it a more polished appearance. 

Faux leather and vinyl upholstery are man-made alternatives to genuine leather. Faux leather and vinyl are made of either polyurethane (PU) or polyvinyl chloride (PVC), both of which give the look of leather at a lower cost with lower maintenance.

Mesh is a textile that provides more breathability than any other type of upholstery. Mesh is durable, but it can be trickier to clean due to its porous design.

What Different Seat Types Are Available?

Pocketed coil systems are made up of a number of individual pocketed coils that help evenly distribute weight for user comfort. The coils are usually outfitted with a layer of foam on the top and bottom, with the top layer being less dense to create a cushioned feel.

Fabricated foam is one of the most common materials found on upholstered office chairs. This type of foam varies in density; the denser the foam, the more firm it will feel.

Molded foam is made from a liquid foam material poured into a mold—hence the name. This type of foam offers more consistent support and can hold its shape for longer than fabricated foam. This allows for more contour and a more comfortable feel for the users.

Memory foam has a unique chemical makeup that allows the seat to adjust to your individual body temperature. The seats, therefore, retain more heat than others, allowing them to mold their shape as the user moves. Memory foam seats are well known for providing superior customized support. In addition, this material is hypoallergenic and resistant to dust mites.

TEMPUR® material is a specific type of material made by Tempur-Pedic® and designed to provide a superior level of comfort. This type of material is specially designed to conform to your body and relieve pressure points.

Need a hand organizing your office? A little storage can go a long way, and there are storage options for just about every type of clutter you can imagine. Read our comprehensive guide to office storage to determine what type you might need for your workspace.

Filing Cabinets

Got paper clutter? Get a filing cabinet! Dozens of options are available, making filing cabinets or files ideal for sorting and organizing paperwork. Be sure to read our complete guide to filing cabinets to learn more.

Storage Cabinets

A storage cabinet is a bookshelf with doors that conceal contents. Storage cabinets come in a huge range of styles and sizes and may or may not come with lockable doors. Storage cabinets may be mobile or stationary.

Storage Credenzas

A storage credenza is often referred to as a buffet and is commonly used in private offices and conference rooms to store supplies and office essentials. Credenzas are wider than deep and may have a combination of doors, drawers, or open display areas.

Storage Shelving

Storage shelving is metal open shelving typically used in a utility setting. These shelves are perfect in a mail room or storage closet to store surplus boxes and office supplies.

Wardrobe Cabinets

A wardrobe cabinet is a doored storage unit with a space specifically designed for hanging up jackets and other articles of clothing.

Bookcases

A bookcase is a storage cabinet without doors, though some bookcases may have doors on just a portion of the unit. Bookshelves come in a huge array of sizes and styles, and many include special features such as built-in lighting or an attached ladder.

Storage Islands

An office storage island sits in an open space and is counter-height. Storage islands provide a spacious work surface and a combination of filing, shelving, or doored storage.

Lockers

Lockers typically include multiple lockable compartments in a single unit.

Display Cases

Display cases are a compromise between storage cabinets and bookcases. These units are specifically designed to show off their contents while also protecting them from theft and dust. The glass doors are often lockable for an extra layer of protection.

Machine Storage Stands

Machine stands are also known as printer stands because they commonly house a computer printer. The printer is typically kept on the top of the unit, while the underside usually includes a drawer or open area for ink and printer paper. Machine stands can be stationary or mobile.

Literature Organizers

Literature organizers may include mail sorters, brochure holders, and magazine racks.

Safes

A safe is a heavy-duty lockable storage unit meant to prevent theft. 

Fireproof Storage

Fireproof safes and storage units are made of extra-durable material that makes them resistant to damage caused by fire and water.

Storage Hutches

A storage hutch is a hutch designed to sit on the desktop of a specific desk to provide vertical storage instead of using additional floor space.

Binder Organization

Due to their large size, binders require specific storage options. Binder storage comes in stationary and rotating options.

So you’ve heard that sitting all day, every day is detrimental to your health, and you’d like to do something about that. Great! Deciding to get a standing desk for your office is easy, but choosing the right standing desk for your space and work style is another matter entirely. To help you make the right choice, we’ve compiled this comprehensive guide to standing desks thatincludes everything you should consider before taking the plunge.

What Size Standing Desk Should I Get?

Standing desks come in a huge range of sizes, from compact to executive, so be sure to determine what size desk you need before you begin shopping. 

Measure the Office 

Measure the size of your office to determine how large of a desk will be possible within the space. When measuring the square footage of the area where you’d like to put your desk, allow at least 2 feet of space around it.

Measure Doorways and Stairwells 

In addition to the room where the desk will be going, you will also want to measure any doorways or stairwells that the desk must travel through on the way to your office. If there will be a lot of slender doorways or narrow stairwells to navigate on the way to your room of choice, you may want to consider getting a desk that isn’t too big or comes ready to assemble (RTA) just to make sure that it will make it into your office in the first place. 

Measure Yourself 

That’s right—you are one of the most important things to measure. Measure where you want your arms to fall when standing so that you know whether or not you’ll need a desk with a keyboard tray. You’ll also want to note a comfortable place for your eyes to land on your monitor or monitors to determine the height of the desk you should get and whether or not you will need a monitor stand for your computer.

Tip: The top of your monitor should be 2” to 3” higher than your eye level.

What Types of Standing Desks Are There?

Standing desks or stand-up desks come in a few different styles to satisfy the needs of a wide range of users. Depending on whether you have an existing desk and your budget, you may want to consider each option to select the one that's best for you.

Standing height desks have a work surface measuring around 42" tall. If you have a lot of space in your office, you may want to add a standing height desk to the space and alternate between using that and your regular desk. Remember that standing all day can be as detrimental to your health as sitting all day, so if you only have a standing height desk and no standard height desk, you will also want to get an ergonomic drafting stool so you can still alternate between sitting and standing.

Adjustable height desks have a work surface that moves up and down with you. If you only have space for 1 desk and want to make switching between sitting and standing as easy as possible, an adjustable height desk is the best option. With an adjustable height desk, you can do all your sitting and standing in 1 place. Adjustable height desks will have either a gas lift, a manual lift, or an electronic lift adjustment mechanism. In some collections, the adjustable height desk is made up of the bridge on a U-shaped desk or the return on an L-shaped desk.

Adjustable monitor risers are a fantastic aftermarket alternative for those who don't want to spend a ton on a stand-up workstation. If you want the benefits of an adjustable height desk but don’t want to get rid of your old desk, an adjustable height monitor stand is your ticket. These stands and mounts can be attached to your existing desk (or simply placed on top) to provide a low-cost alternative to a standing desk.

What Are Standing Desks Made of?

Laminate is the most affordable option. Although laminate can look like it has real wood grain, it is actually made from a form of particle board with or without a wood grain print. Desks with a laminate surface construction are ideal for high-traffic offices because laminate does not scratch or dent easily and is generally easier to maintain and keep clean. Laminate is also affordable, making it a great choice for businesses on a tight budget. 

Wood veneer is a smart option for those who want a real wood look without the solid wood cost. Wood veneer desks have a similar base as laminate furniture (typically particle board) but feature a thin layer of real wood on top. Veneer desks can be trickier to clean and care for than laminate, but the veneer layer provides a much richer look that many offices prefer.

Solid wood desks are hard to find, but they are the best quality option available. As the name implies, solid wood desks are made of solid wood. These beautiful desks are of the highest quality, but they are very heavy and can be quite expensive. It’s more common to find adjustable height desks with a metal framework and solid wood top.

Metal desks are modern and durable. Although you can find all-metal desks, most come with a wood or glass top and have a metal framework for stability and industrial aesthetics. Metal desks are usually made of steel, though the gauge may vary. The desk may come in either a chrome or powder-coated finish.

Do I Need Standing Desk Accessories?

Anti-fatigue mats help soothe sore feet. We recommend you stand 15 minutes for every hour you sit at work. Because extended periods spent standing can be hard on your body, we also recommend that you add an anti-fatigue mat to your workspace. Anti-fatigue mats are thicker than the average mat, often with a padded construction that may include a foam insert. This allows you to stand for long periods without straining your legs. An ergonomic sit or stand chair mat takes it a step further by providing both a plush anti-fatigue mat and a smooth plastic chair mat in one handy unit. You may also want to consider keeping appropriate footwear at the office since standing in high heels or uncomfortable dress shoes will make standing difficult.

Keyboard trays keep wrists and fingers comfortable. Just as moving throughout the work day is important, so is positioning your wrists properly when typing. This is why measuring your body in relation to where your wrists fall naturally is so crucial. If you have your eye on a stand-up desk that does not come with a built-in keyboard tray, you may want to inquire about what types of add-on keyboard trays are available. Your wrists should remain at a 90-degree angle, not tilted too far up or down.

Wrist pads assist in ergonomic performance. A similar aide to a good keyboard tray, a wrist pad may also help you stay more comfortable while standing. A gel or foam wrist pad will help guide your arms, forcing them into the most comfortable and ergonomically appropriate position to encourage better blood flow and keep aches and pains at bay.

If your medical facility is looking to purchase new recliners, you may be overwhelmed by the options. How are you supposed to know the difference from one to the next? This guide is a great starting point.

Treatment Recliners

Treatment recliners have a simple, functional design and are meant to be used for short periods during exams or clinical use. This type of chair is often used for dialysis, oncology, and geriatric situations where the patient will not need to be seated in the chair for more than a couple of hours. Treatment recliners are the most basic form of healthcare recliner and are designed for function above style.

Senior Living and Long-Term Care Recliners

Long-term care recliners are designed for senior living and nursing homes. They feature a more residential look than treatment recliners and usually include rocking or gliding functionality. These seating options are typically smaller than most healthcare recliners, making it easier for senior citizens to get out of the seat. These recliners typically have limited customizable features, so what you see is what you get.

Patient Room Recliners

Patient room recliners are made with commercial-grade durability and are heavy-duty for continuous use. Most include replaceable parts so that if a backrest, seat, or other portion of the chair breaks or tears, you can simply replace that one part rather than having to purchase a completely new recliner.

When it comes to customization, patient room recliners have plenty to choose from. You can choose how you want the chair to recline, how mobile you want it to be, and what accessories you need. Common recliner accessories include footrests and IV holders. There are even patient room recliners with heated seats. Drop and fold-down transfer arm options are also available for patients who need to be transferred from a wheelchair. 

When it comes to transportation of the unit, you can choose from small wheels that are good simply for moving the unit out of the way for cleaning or bigger wheels for actually moving patients from place to place in the recliners.

Specialty Recliners

Specialty recliners come in a wide variety and are designed for very specific purposes.

Trendelenburg recliners are used when a patient’s position needs to be moved to a negative recline as quickly as possible. For example, if a patient were to pass out while in the recliner, the Trendelenburg tilt allows caregivers to tilt the bed backward to keep the patient’s feet higher than the head.

Bariatric recliners can support 750 pounds or more. Ideal for larger patients, these recliners have much wider seats than standard options and limited recline for the safety of both the user and caregivers.

Pediatric recliners are designed to accommodate children comfortably. As you might expect, this type of recliner is typically built smaller than average for use in the children’s wing. Many options are equipped to support gaming systems so that the patient can stay busy during what may otherwise be an uncomfortable or even frightening visit to the doctor.

What’s the difference between leather and bonded leather? What’s eco-leather? What’s faux leather? All valid questions. With all these different names for various types of natural and manufactured upholsteries, it can be tough to determine what’s what. That’s why we’re breaking it all down in this guide to leather.

Not all grades of leather and faux leather are created equal. There are a few important distinctions to consider:

• Full-Grain Leather shows the natural grain of the leather and is the highest grade for office furniture.

• Top-Grain Leather is the most common and remains thinner and more flexible than full-grain leather.

• Split Leather is made from the remainder of the hide once the top grain is removed.

• Bonded Leather utilizes leftover leather scraps to create a new product over a layer of faux leather.

• Polyurethane is a synthetic product that can look very similar to actual leather.

• Vinyl is another synthetic material that is easy to clean and inexpensive.

• Faux Leather typically refers to polyurethane, vinyl, or other man-made materials.

Full-Grain Leather Office Chairs

Full-grain leather hides show their grain, including any natural marks and imperfections. Layers of leather are left underneath the hide, leaving the leather in a state that is as close to its natural form as possible. It can breathe, and it’s very durable. Eventually, it will develop a patina from interacting with the air. Full-grain leather is the most expensive, and it’s used to upholster furniture of the highest quality.

Top-Grain Leather Office Chairs

Top-grain leather is the most common type used in high-end upholstered furniture. The split layer of the hide is removed, leaving the material thinner and more flexible than full-grain leather. The resulting hide is then sanded to create an even, smooth texture. If dyes are used, they are added after sanding, and a finish coat is applied for durability. Not only is top-grain leather more affordable than full-grain, but it is also more resistant to stains.

Split Leather Office Chairs

Split leather is made from the layer of the hide that is left once the top-grain portion has been removed. Hides are shaved horizontally into different layers, so a tannery gets several sheets of leather product from just one hide. The split portion of the hide has an artificial layer applied, which is then embossed with a grain to simulate the look of top-grain leather. It’s still leather made from a real hide; however, it is often found on very affordably-priced items. Split leather is also used to create suede.

Bonded Leather Office Chairs

Bonded leather is neither fish nor fowl, as they say. The manufacturing process starts with real leather scraps—the leftover pieces that would normally become waste from tanneries. These are sent to a mill that grinds them into very small pieces, and the pieces are then spray-glued onto the back of a manufactured material such as polyurethane. This makes the back of the upholstery feel like suede, and this backing can also affect how the material upholsters. When bonded leather is made with a good polyurethane material, it can be difficult to tell the difference between it and real leather.

Bonded leather is far less expensive than real leather, but marketers can use the word leather in their descriptive materials because of its real leather content. Some call it recycled leather or eco-friendly leather because the manufacturing process is more environmentally-friendly than leather production, which uses several harsh chemicals.

Polyurethane Office Chairs

Polyurethane is used to create imitation leather, sometimes called pleather (plastic leather), synthetic leather, or faux leather. It can be embossed with any texture, and it’s water-resistant and easy to clean and maintain. Good quality polyurethane can feel very soft and look a lot like leather. To tell the difference, look at the back of the material—if you see a woven fabric backing, it’s manufactured.

Vinyl Office Chairs

Many of us are familiar with vinyl, another man-made material. Vinyl is generally water-resistant and easy to wipe clean, so it’s often used to upholster furniture for breakrooms, high-traffic reception or lounge areas, and some office seating. It is usually embossed to simulate a leather grain or dyed with a pattern that looks like leather. Like polyurethane, vinyl has a woven backing. In its common form, it is one of the lowest-cost upholstery materials and often found on budget-priced furniture.

Antimicrobial vinyl is commonly used in hospitals and other healthcare facilities due to its easy-to-clean design. The textile is treated with a long-lasting antimicrobial solution that makes it highly resistant to the growth of germs and bacteria. It can be cleaned and disinfected with strong, hospital-grade disinfectants while retaining its original color and appearance.