Ergonomics, the study of designing workplaces to fit workers' needs, aims to reduce injury risk and boost productivity. NBF research found that 83% of employees surveyed consider having an ergonomic chair as very or extremely important for their ability to work effectively. 

Today, many furniture manufacturers and designers understand that a one-size-fits-all approach to creating office furniture doesn’t work, especially when it comes to chairs.  

Because of that, many office chairs include ergonomic adjustments that enable them to support a wide range of body types.  

What ergonomic adjustments should you look for in your next ergonomic office chair?  

Minimum Suggested Ergonomic Adjustments 

No matter what, office chairs tend to have a few standard features or variations in options. They generally go up and down to adjust to the user's height. Many office chairs also include a tilt mechanism. From there, the sky's the limit. Office furniture innovation will continue to bring new advances, but for now, you can mix and match common features to your liking. 

Additional Ergonomic Adjustments 

The following adjustments are special features that help keep your body in an ideal position while you work. Although they are not necessary for everyone, these adjustments can alleviate specific problems and help with the overall support of your body. 

Seat Adjustments 

Two seat-related ergonomic features to look for are: 

• Adjustable Seat Height—With adjustable seat height, shorter users can avoid the discomfort of their feet dangling above the ground, and taller users do not have to worry about their knees being raised in an uncomfortably high position. This adjustment should allow each individual to comfortably rest their feet on the ground. In addition to an adjustable seat height, we recommend shorter users sit in a petite office chair and larger users sit in a big and tall office chair to achieve maximum comfort. 

• Adjustable Seat Depth—Taller individuals need more space in a seat, and the seat depth adjustment will address this issue. Without enough room or support, a tall individual will feel undesirable pressure under his or her thighs. In contrast, shorter individuals require a smaller seat. If the seat is too large, a shorter user will feel pressure behind the knees. Typically, most chairs include 2” to 3” of seat depth adjustability to accommodate most users. 

Back and Neck Support 

Four back and/or neck ergonomic features to look for are: 

• Adjustable Arm Height—Individuals should keep their arms parallel to the ground and in a position where they are resting comfortably and naturally on the armrests. You want to avoid shrugging or straining your shoulders, a problem seen when armrests are too high, and you will want to ensure that your elbows are not stressed, which is a result felt when the armrests are too low. 

• Adjustable Back Height—The back of your chair plays a very important role in supporting your spine throughout the workday. As the shape of the spine varies from one person to the next, ergonomic seating may include an adjustment for back height. This adjustment slides up and down—it should be adjusted so the chair’s lumbar curve fits into and supports the user’s lower back curve. 

• Adjustable Lumbar Support—You can find this adjustment via a column on the back of the chair. This column can be moved up or down to suit the individual user. 

• Adjustable Headrest—A headrest gives the user a place to rest their head, thereby helping reduce the weight the neck must support during recline. If you are experiencing constant neck pain, a chair with a headrest may be a great choice for you. 

Arm Features 

Four arm-adjustment ergonomic features to look for are: 

• Flip Arms—This adjustment makes it possible to flip the arms up and down or to the side. This feature allows for easier movement, whether the individual wants to move out of the chair easily or wants to get close to their working surface without the chair arms getting in the way. 

• Adjustable Arm Width—Arms should rest comfortably at a natural position, not too close or far away from the body. This adjustment ensures that individuals won’t feel discomfort from their sides pushing up against the arms of the chair. Likewise, this adjustment also ensures that people won’t need to strain to get their arms to reach the armrests. 

• Adjustable Arm Depth—Adjustable arm depth affects the forward and backward motion of the arms. Remember, the arms of your chair should support your elbows, not your wrists. Chairs with this feature are also less likely to bump into the user’s desk throughout the day, which is a plus! 

• Adjustable Arm Pivot—A pivoting action addresses the same issues that adjustable arm depth and width aim to solve. Pivoting arms can accommodate specific tasks, making it so that the arms of your chair won’t get in your way if you are working on a task or project that requires more space. 

Tilt 

Five tilt features to look for in an ergonomic chair are: 

• Synchro Tilt—Synchro-tilt (short for synchronous) mechanisms allow the back and seat of a chair to move together in a 2:1 ratio. This is helpful when it comes to maintaining the proper posture while reclining. All users should have their feet placed flat on the ground when seated. With the synchro-tilt feature, a user can recline while still comfortably resting their feet flat on the ground. 

• Knee Tilt—A knee-tilt mechanism allows the user’s feet to remain flat on the ground. To achieve this action, the pivot point for a knee-tilt mechanism is at the front of the chair rather than in the middle of the seat like most office chairs. Because the user can keep his or her feet flat on the ground, no pressure is exerted on the back of the legs in the process, thus reducing fatigue. To achieve this, the pivot point for tilting is located at the front of the chair. 

• Single-Point Tilt—This feature is typically found on inexpensive office chairs and offers an unmodified tilt, maintaining the angle between the back and the seat. Adjustable tension can make this a more comfortable experience and typically aids in fidgeting as opposed to comfort and ergonomics. When possible, choose a chair with a synchro- or knee-tilt mechanism instead. 

• Tilt Lock—A tilt lock control makes it possible for any individual to lock his or her chair in place during recline so that they won’t need to apply any pressure to the chair to get it to stay in the desired position. 

• Adjustable Tilt Tension—This adjustment gives the user the power to determine how much force is needed to tilt or recline in the chair. Some users prefer little to no force, making it extremely easy to recline, while others prefer the opposite. This is a necessity in single-point tilt chairs. 

Power Productivity With Ergonomic Chairs 

Investing in the right ergonomic chair can make all the difference in your team’s comfort and productivity at work. Now that you know what to look for, it’s time to take the next step toward a more comfortable and efficient workspace. 

Ready to transform your workspace? Explore our collection of ergonomic office chairs and find the right fit for your team and your budget.

As companies are winding down the year, leaders with budget money are looking for ways to provide value with those final dollars. There are many ways you can make small upgrades to your office while making a big impact. Strategic investments in the workspace can enhance employee satisfaction and productivity, fostering a positive and efficient work environment as you step into the new year.

Light the Way

Wintertime can be dreary and dark. Look for spaces in your office that are particularly unwelcoming because of the lack of lighting. Tabletop, desktop, or floor lamps are easy ways to make employees’ spirits bright. Consider incorporating varied lighting options, such as LED strips and pendant lights, to create a layered lighting effect that can enhance the overall aesthetic and functionality of the workspace.

Featured product: Simplistic Floor & Table Lamps - Set of 3

Replace Outdated Seating

Office chairs don’t have to be strictly utilitarian. They can be fashionable as well as functional. If you have outdated or worn-out seating, replace it with modern, inviting options that can perk up the room and make your employees more comfortable.

Featured product: Perspective Ergonomic Mesh High-Back Chair

Turn up the Collaboration

As your teams plan for the new year, your collaboration spaces should support those efforts. Adding whiteboards, seating pods, or tech-enabled tables can greatly increase brainstorming and group activities.

Featured product: Barista Table and Chair Set

Flexibility Fosters Productivity

Whether your employees are working from an office building or their home office, the ability to sit or stand while working can encourage productivity. Variable standing desk options have greatly expanded and now include whole desktops in a variety of sizes that can move with your employees as they stretch their work environment.

Featured product: Connexion Executive U-Desk with Adjustable Height Bridge

Off-season Organizing

Spring cleaning is important in your home, but off-season organizing in your workplace is just as vital. Adding cabinets and credenzas to store files and equipment can make everyone feel better about their surroundings. A decluttered space promotes focus and productivity, enhancing the overall work experience.

Featured Product:  District Cabinet and Lateral File Set

Office Space Ergonomics

Now is the time to make small upgrades to office and desk spaces that help you keep your commitment to wellbeing and ergonomics. Whether it is a standing desk, monitor stands that reduce stress to the upper body, or desktop risers, investing in these enhancements not only prioritizes employee well-being but also demonstrates a tangible commitment to fostering a supportive and healthy work environment.

Featured product: Lotus™ Sit Stand Adjustable Desktop Riser

A good office meets your needs. A great office does some of the heavy lifting, making it easier to block out distractions and provide organizations with flexibility so that the space continues to work for years to come. “The truth is that the people using the office may change before the furniture does, so you need solutions that are accessible to a wide range of folks—providing ergonomic support and design flexibility,” says Rhonda Hagen, NBF Space Planner.  

Top Trends for Private and Executive Offices in 2023

We’ve seen a space shift in private offices. The number 1 reason that people are returning to the office is to focus on their work, according to a recent Gensler workplace survey. Workers also cited the ability to connect and collaborate in person as an important factor driving in-office work. 

As such, the executive office needs to serve 2 purposes. It needs to be:

1.  A quiet place where professionals can complete complicated tasks and dig into deep work.

2. A space that’s designed for engagement, feedback, and mentoring. 

Enhance Connections

We’re seeing increased warmth being incorporated into private office design with more organizations opting for seating that looks as comfortable as it feels—inviting you to grab a seat and stay a while, which in turn will help supervisors build stronger connections with their direct reports.

Ergonomics

The office has the ability to offer ergonomic support in a way that most home office setups simply aren’t built to accommodate. Outfitting an executive office with ergonomic furniture shows workers that you have their backs…literally. This includes everything from an ergonomic chair (the more adjustments it offers, the more customized it can be to the user’s body) to articulating keyboards and monitor arms. 

Let Them Work How They Want To

Sit-to-stand desks provide people with the flexibility to move between deep work and 1:1 meetings with the push of a button—also giving them the choice of how they work when they work. 

Hard-Working Accessories

Hard-working accessories like magnetic whiteboards make it easy to visualize and share ideas. Outfit private offices with the finishing touches that make all the difference (and that we just don’t have at home). 

How to Get the Most Out of Private Office Design

When outfitting a private office, or executive office, these 3 simple tips will set your space apart and maximize the design’s longevity and flexibility. 

• Support deep work with ergonomics: Ergonomic design gives professionals what they need to maintain deep focus for high-priority work. Choose furniture with ergonomic adjustability that can fit a wide range of bodies.  

• Connect with tech integrations: Make it easy to video conference and stay charged. Seamlessly meet tech needs with furniture featuring ergonomic power, grommets for wire management, and more. 

So you need office chairs—but what type? Executive or ergonomic? Rolling or stationary? Bench or sofa? 

There are office chairs to suit every style and need, including computer, executive, ergonomic, drafting, and reception chairs. Here’s a quick guide to 16 of the most popular types of chairs and some pointers to help you while you shop. 

In a hurry? Click below to skip straight to the office chair you’re most interested in.

The 2 Most Common Types of Office Chairs

1. Computer Chairs: For standard desk work activities

2. Executive Chairs: When statement and luxury are key

6 Chair Styles to Meet Specific Needs

1. Big and Tall Chairs: For employees who need a little more room

2. Drafting Chairs and Stools: For drafting or standing desks

3. Ergonomic Chairs: For enhanced comfort and well-being

4. Kneel Chairs: The ultimate choice in ergonomic solutions

5. Small or Petite Chairs: Comfortable seating for smaller-stature individuals

6. 24-Hour Chairs: Designed for prolonged or shift-based work

2 Office Chairs With Alternative Arm Options

1. Armless Chairs: For when you're tired of bumping into desks or tables

2. Tablet Arm Chairs: Seating with a flat writing surface

4 Types of Office Chairs for Communal Spaces

1. Beam Seating: A space-saving solution for waiting rooms

2. Benches: Unobtrusive multiperson seating

3. Conference Room Chairs: For boardrooms or meeting spaces

4. Reception Chairs: For waiting rooms or reception areas

5. Sofas and Loveseats: For waiting rooms or common spaces

2 Chair Styles for Flexible or Temporary Use

1. Folding Chairs: A flexible, temporary seating solution

2. Stacking Chairs: Flexible seating that can be easily stored

The 2 Most Common Types of Office Chairs

Before we get into the countless styles of chairs, stools, and sofas available, let’s start with the basics: The two types of chairs found in just about every office are computer and executive chairs. 

1. Computer Chairs

Computer chairs (also commonly called task chairs) are a standard choice for office seating because they’re specifically designed to pair with computer desks. 

The best computer chairs offer features that enhance comfort and ergonomics while working at a computer for long hours: 

• Adjustable seats, backrests, and armrests for a comfortable fit

• Lumbar support for improved posture

• Swivel base and casters for easy movement

2. Executive Chairs

Executive chairs make a statement—they’re designed to convey status and authority. These chairs are often crafted out of high-quality materials like genuine leather and feature luxurious details. 

It’s common to see features like: 

• Tall, stately backs

• Button tufting and thick, winged cushioning

• Genuine wood or leather details

• Kick plates to prevent scratching

The quality of executive chairs goes far beyond looks, though—these chairs are constructed to keep the boss happy, so there are plenty of comfortable options available. 

6 Chair Styles to Meet Specific Needs

Big and tall, short and small. Ergonomic or around-the-clock. Here are 6 chairs designed with very specific needs in mind.

1. Big and Tall Chairs

Standard office chairs aren’t one-size-fits-all. Big and tall chairs provide extra room for those who need a little more space to sit comfortably and feature heavy-duty construction to ensure long-lasting use and safe support for more than 250 lbs. 

Like standard office chairs, big and tall chairs are adjustable for increased comfort and swivel for easy movement.

2. Drafting Chairs and Stools

Drafting chairs and stools are designed for easy use with drafting tables, standing desks, or other elevated surfaces above normal desk height. 

Most drafting chairs and stools include seat backs and foot-support rings or bars to promote circulation and comfort while sitting for extended periods. Drafting chairs are typically height-adjustable, while drafting stools are fixed-height. 

3. Ergonomic Chairs

Ergonomic chairs are quickly becoming the modern office staple because ergonomically sound design can improve overall health, comfort, and even performance. 

In fact, studies have shown that ergonomic workstations can reduce lost workdays and workers’  compensation costs. 

When shopping around for an ergonomic chair, look for: 

• Lumbar support to help you maintain alignment while sitting

• A seat that tilts so you can find comfortable pelvic positioning

• An adjustable-height seat so you can rest your feet flat on the floor

• Adjustable-height chair arms so you can reduce shoulder strain and arm fatigue

• A headrest that will support your neck

Read more about the benefits of ergonomic chairs here.

4. Kneel Chairs

Kneel chairs are a type of ergonomic chair that holds the body in a kneeling position so weight is resting on the shins, which removes substantial pressure from the back, hips, and rear end. This reduced pressure lessens the occurrence of stiffness, pain, and long-term weakness.

Another perk: Since there’s no back piece on most kneeling chairs, the core and back muscles are forced to activate to maintain posture throughout the workday, which gradually strengthens them and reinforces stronger body alignment.

5. Small or Petite Chairs

Small office chairs are designed to keep petite or smaller-stature employees working comfortably. Seats as low as 15”, smaller seats and footrests, and low- or mid-back designs provide ergonomic support throughout the workday. 

Which chair size is right for you? Here’s a quick guide.

6. 24-Hour Chairs

If you have team members working long shifts or your business requires around-the-clock staffing, these might be the perfect chairs. 24-hour chairs (also commonly called 24/7 chairs) provide maximum support for employees in shift-based facilities like call centers or security companies. 

These chairs are constructed to withstand prolonged, intensive use and typically feature extra durable frames and thickly padded backs and seats.

2 Office Chairs With Alternative Arm Options

1. Armless Chairs

Armless chairs are, well, self-explanatory: They’re simply chairs that don’t have arms. Armless chairs come in handy if chairs are often bumping tables or desks or when you need to save valuable space to accommodate more seating in an already-full office. 

2. Tablet Arm Chairs

Tablet arm chairs are ideal for training rooms, libraries, study areas, or check-in areas that require visitors to fill out forms. These chairs have a flat surface attached to one or both arms that provides a writing surface or supports electronic notebooks. The flat surfaces can be tucked away when not in use, allowing for more flexibility. 

4 Types of Office Chairs for Communal Spaces

Do you need chairs for a reception area, waiting room, or communal space? Here are 4 seating solutions.

1. Beam Seating

Beam seating (also commonly called tandem seating) consists of chairs attached to a horizontal metal bar. These chairs are often found in waiting rooms and reception areas. 

The condensed profile of the beam structure can save you significant space if you’re working with a small space, although the nature of this seating may limit your layout options since the chairs can’t be split up. 

2. Benches

Benches are an unobtrusive, flexible seating solution. They’re popular for open office layouts because they offer ample seating without obstructing the expansive feel of the office. And since benches are easy to move and offer open access, they can be relocated or repurposed as your office grows. 

3. Conference Room Chairs

Conference room chairs (also commonly called meeting room chairs) are designed to be slightly forward-leaning to keep team members engaged during meetings and discussions. 

Conference room chairs typically have fewer adjustment options than standard computer or ergonomic chairs since they’re intended for shorter periods of use. Most conference room chairs are mesh or leather and may be purchased individually or in sets.

4. Reception Chairs

Reception chairs are—you guessed it—chairs for reception areas or waiting rooms. These single-person chairs are typically stationary and may feature a 4-leg, sled, or cantilever base. Reception chairs are available in a variety of styles, colors, and materials, so you can find plenty of options to make the ideal first impression when customers arrive.

5. Sofas and Loveseats

If you want to provide the ultimate in comfortable, upholstered seating and have plenty of options to choose from, look for sofas or loveseats. You can choose from a myriad of styles, sizes, shapes, colors, and fabrics. 

What’s the difference between a sofa and a loveseat? Seating capacity: Loveseats only seat 2 people at a time, whereas sofas typically hold 4 or more. 

2 Chair Styles for Flexible or Temporary Use

If you need lots of highly flexible seating, folding and stacking chairs are still the gold standard.

1. Folding Chairs

If you need flexible seating solutions, folding chairs may fit the bill. Temporary, portable seating provides maximum convenience for setting up and taking down large events like conferences or company-wide training workshops. 

Folding chairs are typically made of metal or plastic for extra durability and are available in a variety of colors and styles. 

2. Stacking Chairs

If you’re looking for ways to conserve space, consider stacking chairs. You can easily stack and store away these lightweight chairs, saving you precious square footage when they’re not in use. 

Stacking chairs are ideal for large events like conferences or open houses and are available in a variety of colors, styles, and materials. 

Get Expert Guidance for Seating Solutions

Short on time or still unsure which type of chair will fit your needs? Talk to the pros. Yes, we’ve got chair pros. Get in touch to take advantage of our free space planning and design services. We’ll help you make sure your whole staff is sittin’ pretty.

Ah, the private office. It’s one of the work perks many of us love most—a place to focus without distraction or disruption. And—let’s be real—a private office feels like an upgrade: There’s none of that drab cubicle lighting, and you can shut your door when Jessica from Accounting microwaves fish again. 

But how should you set up your space so it meets your needs? Here’s a quick guide to measuring, selecting furniture, and planning so you can design your ideal private office.

1. Measure Your Private Office the Right Way

Before you can plan your space, you’ve got to know what you’re working with. And estimating square footage isn’t enough: If you don’t measure correctly, you may end up choosing ill-fitting furniture or arranging your space in a way that feels cramped and uncomfortable.

Here’s how to make sure you’ve got all the measurements and notes you need to plan your ideal private office:

1. Make sure you’ve got a drawing of the floor plan. You can obtain this from your leasing office, create one yourself, or use a tool like RoomSketcher. Don’t forget to include doorways and windows.

2. Next, measure the perimeter of the room, noting the exact width of each wall on the floor plan. 

3. Measure the length and width of doors and windows, then note your findings on the floor plan. 

4. Record other elements you may need to consider when planning your space. This includes electrical outlets, columns, breaker boxes, and HVAC control pads or vents. 

5. Finally, measure the ceiling height and note it on your floor plan. 

That’s it—you’re done measuring and you’ve created a thorough floor plan to guide you through planning your space.

2. Choose Furniture That Fits Your Needs

You’ve got a clear understanding of your private office space. Now it’s time to determine how you’ll fill it. 

Start with your desk and chair since you’ll use these 2 pieces of furniture the most. Think about your needs and preferences to narrow down your options and make shopping feel manageable. For example, do you want the additional surface area an L-shaped desk can give you, or do you want to make a statement with a bold executive desk? Are you interested in a more classic ergonomic chair, or do you have your sights set on a kneeling chair? 

Consider whether you need a bookcase or file cabinet for storage, a whiteboard for important notes and brainstorming, or a lamp to provide more comfortable lighting than standard fluorescent fixtures. And don’t forget about visitors: If you have meetings in your office, you’ll want a few chairs or a small sofa and perhaps a side table. 

Check out our digital catalogs or buying guides to find all the furniture and fixtures you need.

3. Plan Your Space for Optimum Comfort and Performance

The ideal private office is comfortable, easy to work in, and easy to navigate. Here are some helpful pointers for planning your space.

Overall, aim to arrange your office in a way that supports your daily routines and activities. If you often work on confidential documents, make sure your computer monitor isn’t easily visible to passersby. If you have lots of visitors in your office, guest seating should be easily accessible. And so on…

Build in convenience while you’re planning: Keep the items you use most within arm’s reach so you’re not forced to move around the room to complete tasks. Placing your printer on a return or housing your files in an under-desk file cabinet can prevent unnecessary hassle and protect your focus.

It’s not all about logistics, though—physical comfort is crucial for maintaining your health, productivity, and overall job satisfaction. If you’ve got a window, arrange your desk so you can look out the window. This allows you to enjoy the view, relax your eyes periodically, and take advantage of natural light. Speaking of light, ensure your computer monitor is located away from glares or harsh lighting, which often cause eye strain and headaches. 

One of the benefits of a private office is making it your own. Add artwork, a cozy rug, your favorite plants, family photos, or other decorative elements to leave your personal touch. 

Finally, make sure your space is safe: Avoid tripping hazards by tacking down rugs and using extension cords instead of dragging cords across walkways. Ensure tall, heavy furniture items are secured against the wall. And don’t block breaker boxes or HVAC control pads and vents.

Short on Time? Let the Pros Plan Your Private Office

Measuring, planning, and furnishing your private office is easy when you’ve got our guide—but it can take a little time. If you don’t want to add anything else to your to-do list, we can help. 

Build a Better Private Office

These days, a private office is a luxury that provides quietude, enhances focus, maximizes productivity, and allows privacy for sensitive meetings. The right furniture suites set the proper tone while maximizing the capabilities of these solitary spaces.

See What Fits

The size of your private office space defines the limitations of your furniture. Take careful and accurate measurements, and don't forget about door swing, windows, vents, and any odd corners that might complicate things.

Start With Design  

Company pending, the occupant of the private office might have a say in the final design. Work with an interior designer to ensure that everybody's vision is within reach and that the aesthetic is neutral enough to fit today's occupant and beyond.

The Scope of Seating

An executive chair is an obvious requirement, but a set of desk chairs are a common fixture in private offices. Larger spaces may be able to accommodate a 2–4 person meeting table, and executive suites may even have room for more comfortable lounge seating.

Working Within Budget

Executive furniture is a bit pricier than bulk desking. Pay attention to the cost of a furniture suite and see what substitutions can be made if you're nearing your maximum budget. Lean on larger décor choices, such as artificial plants or a coat stand, to complete the space without dramatically increasing cost.

Storage Solutions

Consider the storage needs of your occupant and the types of items they'll need to organize. Mixed-type storage credenzas, bookcases, wardrobes, and mobile filing pedestals are great ways to add additional storage capacity with style.

Privacy vs. Forward-Facing

While the shape of the space might dictate what's possible, there's a clear difference between a desk facing outward and one facing a wall. Position your workstation in a way that's conducive to productivity and any need to accommodate guests.

The spaces where we spend our time have the power to shape us in profound ways. Our surroundings help to shape not only what we do but how we feel about it. We feel this implicitly even when we haven’t named it explicitly. From the rooms where we eat, sleep, and rest to those where we work, play, and forge social connections, we can feel the difference when a space is designed with intention—and when it isn’t. 

Get inspired and shop the best spaces for 2023.

The Difference a Space Can Make

Sleep one night in a dark, cozy room absent of blue light and you’ll wake up feeling more refreshed and restored than you would in a room filled with electronic devices and light pouring in through the windows. 

Harnessing natural light can help us feel more alert and productive in our spaces, which is why we’ve seen office design trends highlighting the importance of natural light in recent years. Studies have demonstrated the lasting effects that natural light can have on us and our health—both physical and mental.

Even the temperature of a room has been demonstrated to affect productivity in office spaces. When it comes to space planning and design, no element is too small. 

Why Space Planning and Design Matters More Than Ever

In 2023, we will collectively face another set of unprecedented challenges. The pandemic shook the bedrock of everything we knew about the way our world functioned—especially what work looks like. Leaders are trying to welcome their teams back to the office, but many of those teams have found joy and creative expression in creating their home office spaces (plus, they love not having to commute). 

Given this tension, creating an office space that makes people feel inspired and connected is worth its weight in gold. 

How to Create the Best Workspace for Your Team

A workspace needs to work for your team, not someone else’s. Here are our 2023 tips for creating a workspace that works as hard as you do. 

Identify Your Budget and Work With It

Budget plays a central role in every design project. Maybe you have the budget to hire a fancy design firm that will win you international design awards for your revamped office space (lucky duck). If you’re like the rest of us, you might be trying to figure out how to execute a champagne office redesign on a beer budget. And we’re here to help. 

Start by identifying what you want to change about your space. Take an inventory of what you have that you could incorporate into your new design (maybe you’ll keep all your ergonomic chairs). Then identify where additional budget could really add value. For example, you might want to upgrade your desking to something with a more “resimmercial” design. Keeping a narrow focus on what you need will help you get your budget request approved. 

Want help getting office furniture requests approved? Check out the 3-step guide.

Questions to Ask When Starting an Office Design Project

• What is your overall vision for the space?

• What aspects are most important to you?

• How will you define success for this space planning project?

Want more? Check out Questions to Ask When Starting an Office Design Project.

Play With Design Trends

Interior design trends tend to last longer than, say, fashion trends, making them a more worthwhile investment. These trends all have connections to research on what promotes mental health and productivity.

• Resimmercial: Resimmercial design blends residential elements into commercial design, giving your office space more of a homey feel. If there’s one design trend for 2023, this is it. Resimmercial design is poised to entice workers back to the office and provide them with a space that mirrors the comforts of their home office environment. 

• Natural light: Whenever possible, increase access to natural light. That might mean opting for an open plan desking setup. Or it might mean choosing partitions (aka cubicle walls) that allow light to pass through.

• Plants and greenery: Incorporating plants into workplace design has been one of the biggest trends of recent years. That’s because indoor plants have been shown to reduce stress, which in turn has a positive effect on mental health. Bonus: Plants can be a pretty cheap way to upgrade your space. 

Get Buy-In From the Team Early and Often

Every change requires change management, but you’ll have to do more of that work if you don’t get buy-in from your team. If you include them in the process (rather than presenting them with the final product), they’ll be more invested in the success of the project. If you skip this step, you might be greeted with crickets (or, worse, employees who still refuse to come in) once your office redesign is done. 

How NBF Signature Series Can Help

In 45+ years in business, we’ve seen firsthand how hard it can be for our customers to create beautiful offices while staying on budget and keeping projects on time. We took everything we learned and put it into the NBF Signature Series—providing functional solutions in some of the most coveted styles.

Why do buyers return to NBF Signature Series?

• Our collections are designed with you in mind.

• You’ll get the most for your money.

• We offer a wide selection of quick-ship furniture.

• We’re unabashedly old-school when it comes to customer service, and we put it at the heart of everything we do.

Learn more about what makes NBF Signature Series special. 

What if instead of forcing yourself to work the way your office is laid out, you started 2023 by giving yourself the gift of creating an office space designed to work the way you naturally work best? When we design our lives and work based on the path of least resistance, success can become effortless. Ignite your inspirations and move into 2023 at full speed by creating a workspace that helps you reach that effortless state.

We’ve put together some of our top tips for creating a private (or executive) office designed to help you do your best work. Because we know that examples can fuel inspiration, we’re also sharing how Anna Kirk, NBF’s VP of Marketing, reimagined her office.

Get inspired and shop the best spaces for 2023.

Start With An Assessment of the Way You Work

Personalized design starts with you. To create an office that will give you the biggest bang for its buck, start by assessing the way you work. These questions can help guide your process.

What do you need to do in this space? 

Will you be meeting with colleagues? Do you need a collaboration space (and if so, do you want that to be at your primary desk, or would you be better served with a separate collaboration table)? Will your office be primarily used for deep focus work (and if so, what technology will you use to support it)? Is it important to you to incorporate active furniture like a standing desk or active stool in the space? 

When do you do your best work?

Are you a morning person, an afternoon person, or a late-in-the-day person? Knowing the time of day when you do your best work will inform how you lay out your office. If you’re an afternoon person, for example, orienting your office to capture the morning light might not be the best for you. Instead, you want to pay attention to which part of your office feels the best at the time of the day when you do. 

What makes you feel inspired?

Inspiration is the first step toward achievement. If you have the privilege of deciding how your office is designed, make sure to capture what makes you feel inspired and motivated. Is it a specific design style? Do you love to be surrounded by plants? Does a specific image or phrase inspire you? If so, could you put that somewhere within the sightline of your desk?

Play With Space Orientation

Allow yourself to forget the way the office has been laid out in the past. Give yourself the gift of a blank slate. Where are the windows? How do you want your desk oriented to the door? Sometimes all you need to reinvigorate your work is to reimagine the space. 

Express Yourself Through Design

Embrace styles that represent who you are and how you work. Want to communicate an air of authority and stability? Nothing beats a warm, wood double pedestal executive desk (within 5 minutes, you’ll feel like a true titan of industry). 

How Anna Kirk Reimagined Her Executive Office

When Anna Kirk came on board at NBF, she had the opportunity to reimagine her executive office. The space she’d inherited was perfectly functional and serviceable, featuring an L-shaped desk and tons of storage for paper filing. But it wasn’t designed to work the way Anna does. 

“The first thing I saw was the beautiful windows,” Anna says. Her first decision was to rearrange the office so that her desk would look out the windows. This reorientation provided a more inspiring sightline from her desk, which is ideal for a marketing executive looking to cultivate new ideas and creative thinking. 

Moving the desk also solved a second problem. In the original layout, the office faced away from the door, which Anna noted is against the principles of feng shui. By placing her desk in the middle of the office, she is able to work with her face toward the door. 

Anna chose the Urban White Executive Desk. She liked it because “One simple rectangle says clean. There’s enough space to collaborate and enough space for paper.” She opted for Stol Task Chairs as seating for collaborators and a large magnetic whiteboard for pinning up ideas and jotting down inspiration because, as Anna says, “In marketing, you should fill spaces with ideas and thoughts.”

“Everyone deserves their own look and feel,” Anna says of her office revamp. If you’re embarking on your own office redesign project, Anna offers one simple suggestion. “Think about what kind of space inspires you.”

Are you slouching in your chair while reading this? Are you squinting because your lighting is a little harsh or your monitor isn’t the right height? Does your neck or back ache? If you nodded yes to any of these questions, you need better ergonomics. 

Ergonomics is the science of making workplaces, products, and systems fit the workers who use them. And it’s about much more than comfort: Ergonomics impacts vision, musculoskeletal health, energy levels, productivity, and even company performance. 

For the longevity of our people, our businesses, and our bodies, it’s time to improve ergonomics.

Want to learn just how effective ergonomics can be? We’ve got your back (pun intended). 

What Happens When Ergonomics Are Neglected?

Musculoskeletal disorders are responsible for one-third of work injuries or illnesses, many of which are due to poor ergonomics:  

• Carpal tunnel syndrome and tendonitis are caused by typing, data entry, switchboard operation, and repeating other hand and wrist motions without proper support.

• Sitting incorrectly or slouching causes fatigue, back pain, abdominal cramps, digestive issues, and blood clots.

• Poor lighting or improperly positioned computer monitors are responsible for eye strain, headaches, and nausea.

And we’re all familiar with the negative effects of sitting for long periods, which has been linked to cardiovascular conditions, spinal issues, obesity, and even cancer.

In Washington, neck, back, and upper-extremity issues make up 27% of all workers’ compensation claims, and “36% of the claims result in 4 or more lost work days and more than 43% of all costs.” A small study of Iranian workers found that discomfort or pain in the neck, lower back, and thighs resulted in fatigue and correlated with decreased concentration and productivity.

All these health complications result in additional mental and physical stress for employees and lost productivity, absenteeism, and higher healthcare costs for employers. Nobody wins when our people don’t feel well.

Improving Ergonomics Boosts Performance

So do ergonomics improvements really make that much difference for all our aches, pains, and eye strains? Absolutely.

A review of 250 ergonomic studies by the Washington State Department of Labor and Industries found that ergonomic workstations reduced lost workdays by 75% and reduced workers’ compensation costs by 68%.

Highlighted in the above review was a landmark rollout of redesigned workstations for Blue Cross corporate employees, which saved the company $1 million in insurance claims. Blue Cross Blue Shield of Rhode Island followed suit a few years later and had equally impressive results, reducing workers comp costs from $227,620 to $26,010 in a single year—a whopping 89% decrease. 

The data is clear: Ergonomics is important for people and businesses.

What Does Good Ergonomics Look Like?

So if we want to improve ergonomics, where do we start? With our workstations. 

For office workers, 4 factors impact ergonomics throughout the entire body: 

1. Chair

2. Desk

3. Monitor

4. Lighting

Improving the quality and height of our chairs and desks, the placement of our computer monitors, and the quality of our lighting significantly impacts overall health and performance. And, unlike the many complicated financial and operational challenges in business that are hard to solve, improving ergonomics is relatively simple. 

Here are some pointers that can help you immediately make your workstation more comfortable.

Best Practices for Chairs and Desks

• When seated, your feet should firmly touch the floor, and your knees should be bent at 90 degrees.

• While working at a computer, your forearms should be at desk height and parallel to the desk, ideally with elbows at a 90–100 degree angle.

• Sit with your back straight, shoulders pulled slightly back, and ears aligned over your shoulders.

• For maximum comfort, consider investing in a chair with a headrest or lumbar support.

• Switch to an adjustable-height desk to avoid working at a desk that’s too high or low.

Best Practices for Computer Monitors

Ergonomic Trends reports that “even a 15-degree tilt of the neck to look down at the laptop screen doubles the amount of forces exerted on our necks to hold up the head.” No wonder our necks are achy.

• Use a laptop stand to elevate the monitor to eye level.

• When using a single monitor, it should be 18–28” away, directly in front of the face.

• When using a dual monitor setup, place the primary monitor 18–28” away, directly in front of the face, and place the second monitor on the side with the dominant eye. The inner edges of the monitors should be touching so they form a concave position around you.

Best practices for workstation lighting

• Whenever possible, minimize glare on monitors from external sources.

• Soften lighting and reduce bulb intensity. If possible, use natural instead of artificial light.

• Follow the 20-20-20 rule to rest your eyes: Every 20 minutes, look 20 feet away from the computer for 20 seconds.

Improve Workstations to Improve Performance

While minor adjustments are a good start to improving ergonomics, it’s worth considering whether your old workstations need an upgrade. Ill-fitting desks and chairs will continue impeding performance because you’ll be forced to keep working around them. Ergonomics-driven furniture works for you, not the other way around.

And even smaller investments like wrist supports, under-desk mats, monitor stands, or eye-friendly lighting can alleviate many of the physical ailments we covered here.

It’s time we all sat up a little straighter, saw a little clearer, and worked a little more comfortably. National Business Furniture can help. From adjustable-height desks to monitor stands, we can outfit your workstation with everything you need to feel better, work better, and perform better. 

Hey, remember to sit up straight. You’re welcome…

When it comes to your private office, it's important to create an air of professionalism that employees and coworkers respect while incorporating your personality into the space. Unfortunately, this feat often comes with a lofty price tag. Whether in a corporate corner office or the comfort of your home, here are some tips for getting the look you want in your private office for a price you can afford. 

Modern Look for Less

Small or large, your office can benefit from a modern update. The Metropolitan collection includes desks in a wide assortment of shapes and sizes to complement your workspace, all at a price the average business can afford. Boardwalk walnut laminate with silver accents creates an attractive style, while clean lines and matching pieces give the collection a streamlined look. There's even a corner desk option for the office that needs to save some space.

To incorporate the modern aesthetic throughout your private office, add minimalist finishing touches like abstract art, small plants, or simple sculptures to the space. Select an office chair with a clean profile in a modern textile like mesh or white vinyl to complement the case goods in the room. Since most private offices include a guest chair or two for holding meetings, go for guest seating with a metal framework and a clean, edgy look that will match the furniture in the rest of the space.

Industrial Look for Less

If it's the rustic industrial style you love, you could be paying a pretty penny for solid wood and wrought iron office furniture. Achieve the same look for a fraction of the cost when you choose furniture from our NBF Signature Series Urban collection. This furniture group utilizes weathered walnut laminates rather than solid hardwoods to create the same rustic look you love at a much lower cost. For an industrial edge, black accents on the Urban pieces are also constructed of laminate—a fact most guests would never guess. 

When decking your office out in the right décor, go for metal and wood art that will complement the furniture in the space. From wall clocks and framed artwork to faux driftwood décor and wood and metal accent chairs, there's plenty to choose from when you're looking to boost the organic aesthetic in your industrial-style private office. 

Mid-Century Look for Less

Love Mad Men-inspired office design? That signature style is known as mid-century modern and has been sweeping private offices across the country with its angled lines, thick wood grain, and modern elegance. For a truly historical piece, you'll pay more than you may have bargained for. That's why we offer the beautiful look of mid-century design without the daunting cost. From desks of every size to storage and filing cabinets with a high-end look, you'll be able to outfit your entire office with this sleek and sophisticated collection.

When it comes to décor, you can go the mid-century route or the modern contemporary route and still end up with a unique look you can love. For a mid-century modern look, go with wood accents and 50s-inspired designs. If you prefer a more current modern appeal, choose framed wall art, area rugs, and other décor in a neutral color palette. 

Traditional Look for Less

Warmth and elegance are the keys to a beautiful office when you're going for a traditional look. The NBF Signature Series Cumberland collection features desks and case goods in a cherry wood veneer finish that will give your office a rich, sophisticated appearance. And because it's from NBF Signature Series, you know you'll get beautiful furniture at a reasonable price.

Keeping any space neat and tidy requires a combination of both concealed and open-air storage pieces. Whether it's a set of stand-alone filing cabinets or a pedestal designed to fit beneath your desktop, a mixture of supply and document storage can help you make the most of your workspace.